How to Use Microsoft Office for free in WPS Office

January 19, 2024 6.0K views

From the get-go, not everyone has access to the expensive Microsoft Office suite. This is where WPS Office comes in as an excellent option for all users, given its user-friendly interface and the fact that it is completely free. In this comprehensive article, you will delve into everything there is to know about WPS Office and how to make the most of its free features.

Can I use Microsoft Office in WPS Office?

WPS Office is highly compatible with Microsoft Office file formats; .DOCX, .XLXS AND .PPT, allowing users to work with files created in Microsoft Word, Excel, and PowerPoint with ease. Users can open, edit, and save documents, spreadsheets, and presentations without encountering compatibility issues. WPS Office has a similar user interface and functionality to Microsoft Office, making it simple for users to transition and work with familiar tools.

How to Use the Features of MS Office in WPS Office?

Let's examine how to use MS Office features in WPS Office;

1. How to use Word(Writer)

Writer is a word processing application part of the WPS Office suite of applications. The application has a wide range of features that can create documents of all types.

Here is the step-by-step guide to show you how to use some of the most commonly used features in Writer:

Step 1: Open WPS Office and click on “Docs” located on the sidebar menu.

Step 2: Click on Blank to create a blank document

Step 3: A new document will open. You can begin typing your text into the document.

Step 4: To format your text, use the tools in the toolbar at the top of the screen.

Step 5: Users can use the toolbar to change the font and size, underline, bold or make the font italic and many others.

Step 6: To save your document, click the File menu and select Save As. Choose a location to save your document and click Save.

2. How to use Excel(Spreadsheet)

WPS Spreadsheets provide a comprehensive data manipulation and analysis tool set.

Step 1: Launch WPS Office and on the sidebar menu click on “New”.

Step 2: Select “Sheet” and click on “Blank” to create a new sheet. Users can also select a template displayed at the center of the interface.

Step 3: Enter data into the spreadsheet by typing in each cell

Step 4: Use the toolbar to format cells

Step 5: Rearrange data by sorting, filtering, or highlighting cells

Step 6: Modify sheet layout using various formatting options (e.g., font size, color, text alignment)

Step 7: Create formulas for calculations (e.g., totals, averages)

3. How to use PowerPoint(Presentation)

WPS Presentation is brimming with tools for developing persuasive slide presentations.

Step 1: Download and Install WPS Office

Step 2: Launch WPS Office and click on “New”

Step 3: On the sidebar menu, select “Sliders” and then click on “Blank”. This will create a new Presentation.

Step 4: Insert text, images, videos, and other media into your slides

Step 5: Adjust slide layout, transitions, and animation effects to customize your presentation

Step 6: Add notes to provide additional information about each slide for when you’re presenting it in person.

Benefits of selecting WPS Office Over MS Office

WPS Office has several advantages, such as;

  • Cost Effectiveness: It is a free office software suite with premium features.

  • Compatibility: WPS Office's compatibility with Microsoft Office file formats is exceptional.

  • Multi-platform accessibility: It is compatible with many operating systems, such as Windows, macOS, Linux, iOS, and Android.

  • User-friendly interface: Its interface closely resembles the interface of Microsoft Office, which reduces the learning curve.

  • Integrated PDF Tools: It provides tools for working with integrated PDF files.

  • Accessible Formats: Gain access to an extensive collection of free, modifiable templates.

  • Tabs for Documents: Easily navigate between documents using tabs, similar to a web browser.

The choice between WPS and MS Office ultimately depends on personal preferences, needs, and budgetary constraints. The affordability, compatibility, and feature set of WPS Office makes it an attractive alternative for users seeking a low-cost office productivity suite.



WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

5,820,008 User


Algirdas Jasaitis

The Common Format Compatibility Issues:

WPS Office excels at format compatibility, seamlessly supporting all MS Office file formats. Users can open, edit, and save documents in formats such as Docx, ppt, and.xlsx with ease and without encountering any compatibility issues. Furthermore, WPS Spreadsheets ensure accurate formula input, removing any concerns about disorderly input. Users can work confidently with WPS Office, knowing that their files will retain formatting integrity and formula accuracy.

Free alternative of MS Office - WPS Office

What makes WPS Office even more appealing is that the software is entirely free to download and use, making it an excellent alternative for those who don’t want to pay for a full version of Microsoft Office. It also has many features not available in standard versions of MS Office, such as document conversion between various formats, cloud storage integration, and a range of collaboration tools.


  • WPS Writer for creating and editing documents.

  • WPS Spreadsheet for efficient data management and analysis.

  • WPS Presentation for designing impactful and engaging slides.

  • Compatibility with Microsoft Office formats for easy editing and saving.

  • Template Store with a variety of templates, and more options available for members.

  • Cloud collaboration for real-time document sharing and teamwork.

  • Cross-platform support on Windows, Mac, Android, and iOS devices.

  • PDF editor for converting, commenting, and compressing files.

  • Free and subscription plans with unique features and support for Microsoft Office formats.

  • WPS AI for intelligent productivity assistance.


  1. User-friendly interface.

  2. Cost-effective (free access with essential features).

  3. Regular updates for improvements.

  4. Familiar layout for easy adaptation.

  5. Reliable performance.

  6. Supports various file formats.

  7. Offline access for convenience.

  8. Customizable features.

  9. Multi-language support.

How to Download WPS Office

To download WPS Office, users can follow these 5 simple steps:

Step 1: Visit the WPS Office website using your browser.

Step 2: Click on the “Download” button located at the center of the screen

Step 3: Once the file is downloaded, simply click on it to start the installation and follow the easy steps to successfully install WPS Office on your system

Step 4: Once installed, users can use Writer, Spreadsheet and Presentation for their office work. WPS Office also offers built in PDF Tools unlike Microsoft Office and a template store for users to access.


Q1: Can I use the AI feature for free in WPS Office?

Yes, WPS Office provides certain AI features for free, including grammar and spell check, writing style suggestions, and basic data analysis tools. However, opt for a premium subscription for more advanced AI capabilities.

Q2: How can I use Microsoft Office without paying?

There are several ways to use Microsoft Office for free:

1. Online Version: Microsoft offers free online versions of Word, Excel, PowerPoint, and OneNote, which can be used within your web browser without installation.

2. Mobile Apps: If you have a mobile device, you can download the Office apps from the App Store or Google Play. These apps offer basic editing tools for free.

3. Office 365 Education: For students and teachers, Microsoft provides a free Office 365 Education plan, which includes Word, Excel, PowerPoint, OneNote, and Microsoft Teams.

4. Free Trial: Microsoft offers a 1-month free trial of Office 365, which gives you access to all Office applications.

WPS Office- A Cost Effective Alternative

WPS Office emerges as an excellent alternative to the expensive Microsoft Office suite, offering a user-friendly interface and free access. With its exceptional compatibility with Microsoft Office file formats, users can seamlessly work with Word, Excel, and PowerPoint files,  providing comprehensive features for document creation, data management, and designing stunning presentations. WPS Office is cost-effective, multi-platform accessibility, and user-friendly interface make it an attractive choice. Download WPS Office today, and enjoy the benefits of a free office suite without compromising on functionality or quality.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.