What is a Numbers App? A Comprehensive Guide

November 10, 2023 584 views

Understanding the Numbers App is essential in a time when data analysis and spreadsheet management are essential to both personal and professional endeavors. As we embark on this comprehensive guide, "What is a Numbers App?," we'll delve deep into the world of this versatile software, uncovering its significance and unveiling its capabilities. We will explore the Numbers App's features, functionalities, and practical uses as we travel along the way to demystify it. From creating and organizing data to analyzing, visualizing, and collaborating with others, we leave no stone unturned. By the end, you'll possess the knowledge and expertise to harness the Numbers App's power for your unique needs.

Part 1: Brief introduction to numbers app

The Numbers App is a powerful spreadsheet application developed by Apple Inc. The Numbers App offers users a simple and user-friendly interface that enables them to create spreadsheets that are both aesthetically pleasing and useful. It provides a wide selection of templates and tools for jobs including budgeting, project management, data analysis, and more. Additionally, it works with both macOS and iOS devices, ensuring seamless accessibility throughout your Apple environment.

The Numbers App gives customers the ability to manage information and numbers effectively in the digital age where data-driven decisions are essential. You may use the Numbers App to expedite your spreadsheet activities and make wise decisions whether you're using a Mac, iPad, or iPhone. This flexible tool can handle both simple calculations and complex data processing.

Part 2: Distinguishing Numbers App and Excel: A Quick Overview

The Numbers App, developed by Apple, and Microsoft Excel are both powerful spreadsheet applications. However, they have some notable differences:


  • Numbers is primarily designed for macOS and iOS devices.

  • Excel is available for Windows, macOS, iOS, and Android, providing wider cross-platform compatibility.

User Interface:

  • Numbers features an intuitive and user-friendly interface with a focus on simplicity and visual appeal.

  • Excel offers a more extensive range of features and customization options, making it suitable for complex data analysis.


  • Numbers provides a selection of stylish templates with a modern design.

  • Excel offers a vast library of templates catering to various business and personal needs.

Advanced Features:

  • Excel is a popular option for complicated data analysis because of its wide array of advanced capabilities, including potent formulae, macros, and pivot tables.

  • With tools like interactive charts and in-app real-time collaboration, Numbers excels at visual presentation and teamwork.


  • Because Numbers is so well integrated into the Apple ecosystem, working with other Apple users to share and collaborate is simple.

  • Excel's wide adoption across platforms ensures compatibility with a broader user base.

Part 3:  Distinguishing MS Excel from WPS Spreadsheet: A Quick Comparison

Microsoft Excel and WPS Spreadsheet are both spreadsheet software applications used for data analysis, calculations, and creating charts, but they have some key differences:

User Interface:

Excel typically follows the Ribbon interface, which is common in Microsoft Office applications.

WPS Spreadsheet offers a more classic interface similar to older versions of Microsoft Office, which some users may find more familiar.


Microsoft Excel is primarily a paid software

WPS Spreadsheet offers a free version with limited features and a paid premium version with additional features.


Excel is popular in professional settings and is renowned for its great interoperability with a variety of data formats.

While WPS Spreadsheet likewise accepts a wide range of file types, it occasionally has compatibility issues with sophisticated Excel documents.

Online Collaboration:

Excel offers online collaboration through Microsoft 365, allowing multiple users to work on a spreadsheet simultaneously.

WPS Spreadsheet also offers online collaboration features but may not be as seamless as Excel's online collaboration.

Extensions and Add-ins:

Excel has a vast library of extensions and add-ins developed by both Microsoft and third-party developers, expanding its functionality.

WPS Spreadsheet has a smaller ecosystem of extensions and add-ins in comparison.

Here is a link to download WPS Office:

Pros of WPS Spreadsheet

  • WPS Spreadsheet is a versatile and user-friendly spreadsheet software that stands out for its extensive range of free functions. WPS Spreadsheet gives you access to a range of tools to make your duties easier, whether you're a professional data analyst, a student working on assignments, or just managing your personal accounts.

  • In WPS Spreadsheet, using systematic templates is a potent strategy that can improve the professionalism and effectiveness of your spreadsheet work. Templates provide a standardized structure for your spreadsheets. Users will find it simpler to comprehend and navigate your publications if you maintain consistency across all of them. A well-structured template helps create a professional visual identity whether you're generating financial reports, project timetables, or data analysis sheets.

  • With WPS Spreadsheet, you can effortlessly edit your spreadsheets directly within your web browser. You can edit the document online in real-time without downloading it or using specialized software thanks to this function.  When you're through editing, you can either download the revised version or save it online. On the other hand, if you prefer to work offline or require more advanced editing capabilities, WPS Spreadsheet allows you to download the spreadsheet to your local device. When you need to work on your data without an internet connection or when you need to have access to the entire set of spreadsheet tools and functionalities that an offline program offers, this feature is quite helpful. When you need to work on your data without an internet connection or when you need to have access to the entire set of spreadsheet tools and functionalities that an offline program offers, this feature is quite helpful. Using the well-known WPS Spreadsheet desktop application, which provides a rich set of capabilities for thorough data management, you can update the spreadsheet after downloading it.

WPS Office: Use Word, Excel, and PPT for FREE, No Ads.


Frequently Asked Questions About Numbers App

How much does Apple Numbers cost?

Apple Numbers is typically available for free to users who own Apple devices such as Macs, iPhones, and iPads. You can download Numbers from the App Store on your Apple device without incurring an additional cost.

What is the limit for Apple Numbers?

Apple Numbers has a 1,000,000 rows limit. This is a hard limit defined in the software. The operational limit is way lower.


The "Numbers" app is a versatile spreadsheet software. This comprehensive guide provides an overview of Numbers, explaining its features and functionalities. Meanwhile, WPS Spreadsheet is also a versatile and powerful tool for spreadsheet-related tasks, offering a user-friendly experience, comprehensive features, and cost-effectiveness, making it a valuable choice for a wide range of users and purposes.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.