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Your Ultimate Guide to Drawing a Table [Step-by-Step]

July 24, 2023 1.2K views

Word files can be enhanced by using tables to organize and present data or content clearly. However, many users struggle with finding the table drawing tool and utilizing it effectively. This article aims to provide a detailed guide on drawing tables in Word, covering both basic and advanced techniques.

How to create a table using the draw table tool

In this section, you will learn the step-by-step process of creating a table using the draw table tool in Microsoft Word. Discover how to easily outline the size and structure of your table, enabling you to organize and present your data effectively. In this section, you will learn step-by-step instructions on how to create a table using the draw table tool.

Step 1: Click "Insert" > "Table" > "Draw Table." To start creating your table, go to the "Insert" tab in the Word toolbar. Click on "Table" and choose "Draw Table" from the dropdown menu.

Step 2: Draw the outline of your table. Using your mouse or touchpad, click and drag to draw the outline of your table. Define the size and shape of your table by adjusting the length and width according to your requirements.

Step 3: Add columns and rows. Inside the drawn outline, click and drag to add columns and rows to your table. Create the desired structure by adjusting the size and position of each column and row.

Step 4: Finalize the table. Once you have added the necessary columns and rows, click outside the table to finalize it. Your table is now created and ready for content insertion.

By following these simple steps, you can quickly create a table using the draw table tool in Microsoft Word. This tool allows you to customize the size and structure of your table, making it a versatile feature for organizing data and information.

Adjusting the size and shape of tables

Once you have created a table, it's important to know how to adjust its size and shape to fit your specific needs. In this section, you will explore various techniques to resize and reshape tables, allowing you to customize them according to your content and layout requirements.

Step 1: Resizing the Entire Table To resize the entire table, click anywhere inside the table to activate the Table Tools tab in the Word toolbar. Then, click and drag any of the corners of the table to increase or decrease its size proportionally. By adjusting the size of the table, you can ensure it fits perfectly within your document.

Step 2: Resizing Individual Cells, Rows, or Columns If you need to resize specific cells, rows, or columns within the table, follow these steps:

  • Resizing Cells: Click and drag the borders of individual cells to expand or shrink them as needed. This allows you to adjust the size of cells to accommodate different amounts of content.

  • Resizing Rows: Hover your cursor over the row boundary until it turns into a double-headed arrow. Then, click and drag the row boundary up or down to increase or decrease its height.

  • Resizing Columns: Hover your cursor over the column boundary until it turns into a double-headed arrow. Then, click and drag the column boundary left or right to increase or decrease its width.

Step 3: Adjusting Row Height or Column Width Precisely For precise adjustments, you can use the Table Tools tab:

  • Adjusting Row Height: Select the rows you want to modify, click the "Layout" tab, and enter a specific height value in the "Height" field. Alternatively, click and drag the row boundary to adjust the height manually.

  • Adjusting Column Width: Select the columns you want to modify, click the "Layout" tab, and enter a specific width value in the "Width" field. Alternatively, click and drag the column boundary to adjust the width manually.

Step 4: AutoFit Options Word offers AutoFit options that automatically adjust the table's size and shape based on its content. To access AutoFit options, click anywhere inside the table, navigate to the Table Tools tab, click the "Layout" tab, and choose from the available AutoFit options. These options include AutoFit to Contents, AutoFit to Window, and Fixed Column Width.

By mastering these techniques, you can easily adjust the size and shape of tables in Microsoft Word, ensuring they suit your specific layout and content requirements.

Formatting tables for a professional look

Formatting plays a crucial role in enhancing the visual appeal and readability of your tables. In this section, you will learn how to apply professional formatting techniques to your tables, making them visually attractive and easy to comprehend. Discover how to utilize table styles and modify their appearance to achieve a polished and professional look.

1. Apply a table style: Use pre-designed table styles to instantly enhance the visual appeal of your table.

2. Align and space content: Ensure proper alignment and spacing of table elements for a clean and organized look.

3. Add borders and shading: Differentiate table elements by applying borders and shading to enhance readability and visual appeal.

4. Use consistent font styles and sizes: Maintain uniformity in font styles and sizes throughout the table for a professional and cohesive appearance.

5. Keep it simple and clutter-free: Avoid excessive formatting and unnecessary embellishments to maintain a clean and professional design.

By following these guidelines, you can format your tables in Microsoft Word to achieve a professional and visually appealing presentation.

Inserting and deleting rows and columns

Tables are dynamic structures that often require the addition or removal of rows and columns. In this section, you will find out how to insert and delete rows and columns within your tables. Learn how to make adjustments to accommodate changing data or reorganize your table structure as needed.

Inserting Rows and Columns: 

To insert rows or columns in your table, follow these steps:

Inserting Rows:

  1. Place your cursor in the row above or below where you want to insert a new row.

  2. Go to the Table Tools tab, click on the "Layout" tab, and locate the "Rows & Columns" group.

  3. Click on the "Insert Above" or "Insert Below" button to add a row in the desired position.

Inserting Columns:

  1. Place your cursor in the column to the left or right of where you want to insert a new column.

  2. Go to the Table Tools tab, click on the "Layout" tab, and locate the "Rows & Columns" group.

  3. Click on the "Insert Left" or "Insert Right" button to add a column in the desired position.

Deleting Rows and Columns: 

To delete rows or columns from your table, follow these steps:

Deleting Rows:

  1. Select the entire row or rows you want to delete.

  2. Go to the Table Tools tab, click on the "Layout" tab, and locate the "Rows & Columns" group.

  3. Click on the "Delete Rows" button to remove the selected row(s) from the table.

Deleting Columns:

  1. Select the entire column or columns you want to delete.

  2. Go to the Table Tools tab, click on the "Layout" tab, and locate the "Rows & Columns" group.

  3. Click on the "Delete Columns" button to remove the selected column(s) from the table.

By using these simple techniques, you can easily insert and delete rows and columns within your Microsoft Word tables, allowing for efficient organization and management of your data.

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Advanced Techniques for Using the Draw Table Tool

In addition to Microsoft Word, another excellent option for drawing and customizing tables is WPS Office. This comprehensive office suite offers powerful tools and features that allow you to create professional-looking tables with ease. In this section, we will introduce how to use WPS Office's draw table tool and recommend users to download it.

WPS Office is a free all-in-one office software that has gained popularity worldwide. With a user-friendly interface and a wide range of features, it provides a seamless experience for creating and editing documents, including tables.

To utilize the draw table tool in WPS Office:

Step 1. Download WPS Office: Visit the official website of WPS Office and download the software. It is available for Windows, macOS, Linux, Android, and iOS, ensuring compatibility across various devices.

Step 2. Install and launch WPS Office: Follow the installation instructions to install WPS Office on your computer or mobile device. Once installed, launch the application to access its features.

Step 3. Create a new document: Open a new document in WPS Office, or import an existing document that contains tables.

Step 4. Draw a table: Locate the draw table tool, which is usually found in the toolbar or menu options. Click on the draw table tool to activate it.

Step 5. Customize the table: Use the draw table tool to create the desired table structure by drawing lines to define the rows and columns. Adjust the size and shape of cells as needed.

Step 6. Customize table properties: WPS Office offers various customization options for tables. You can modify cell borders, apply shading, adjust alignment, and perform other formatting tasks to enhance the appearance of the table.

By utilizing WPS Office's draw table tool, you can create visually appealing and professionally formatted tables. The software's extensive capabilities and user-friendly interface make it a valuable tool for managing and presenting data effectively.

FAQs about drawing a table 

1. Can the table use Autofit to adjust the size?

To adjust the size of a table, use the "Autofit" feature available in applications like Microsoft Excel. It automatically adjusts column widths or row heights to fit the content.

2. Can I insert a table from Excel?

To insert a table from Excel into another application like Microsoft Word or Google Docs:

  • Select the table in Excel.

  • Copy it (right-click and choose "Copy" or use Ctrl+C).

  • Go to the desired location in the other application.

  • Paste the table (right-click and choose "Paste" or use Ctrl+V).

Summary

In this post, we looked at a number of methods for making and styling tables in Word. Drawing tables, modifying their size and shape, formatting them for a professional appearance, and adding and removing rows and columns were some of the subjects we discussed. Additionally, we covered advanced methods for using the Draw Table tool and the advantages of WPS Office as a table-creation alternative. Users can construct visually beautiful and well-structured tables in their papers by using these suggestions and the tools of WPS Office.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.