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Can You Set a Maximum File Size in a SharePoint Document Library?
Question details
The user wants to know if administrators can configure a maximum file size limit for documents uploaded to a specific SharePoint Online document library.
- Product
- SharePoint Online
- Device & OS
- not provided
- Scenario
- Managing storage and upload limitations for users within a specific SharePoint document library.
- Observed behavior
- Administrators need to restrict file upload sizes but need to confirm if SharePoint natively supports setting custom per-library maximum file sizes.
Ensure you have site administrator privileges in SharePoint Online to view and manage overall storage limits at the site-collection level.
Understanding SharePoint File Size Limits and Managing Site Storage
While individual file size limits cannot be customized per library, administrators can manage overall storage limits at the site-collection level to control data usage.
SharePoint Online has a hardcoded maximum file upload limit of 250 GB for individual files in a document library. This specific individual-file limit cannot be reduced or customized by administrators for specific libraries.
However, to control overall storage usage across your organization, administrators can configure broader storage limits for the entire site collection using the SharePoint Admin Center.
Log in to your Microsoft 365 admin center using your administrator credentials, and navigate to the SharePoint admin center from the left-hand menu.
In the left navigation pane of the SharePoint admin center, expand 'Sites' and then click on 'Active sites'.
Locate and click on the specific site collection where you want to manage storage limits.
In the site details panel, click on the 'Storage' tab and select 'Edit' to assign a maximum storage quota for the entire site collection.
Manage and Create Your Documents with WPS Office
If you are looking for a lightweight, highly compatible, and cost-effective office suite to create documents before uploading them to your cloud storage, WPS Office is an excellent alternative to Microsoft Office. It offers a familiar interface and seamless migration.
- 1. Download WPS Office: Visit the official WPS website and download the free installation package for your operating system.
- 2. Install the Software: Run the downloaded installer and follow the on-screen instructions to complete the setup.
- 3. Open and Edit Documents: Launch WPS Office to easily open, create, and edit your existing Microsoft Office files before uploading them to your document libraries.
Frequently Asked Questions
Can I increase the 250 GB file size limit in SharePoint Online?
No, the 250 GB maximum file upload limit in SharePoint Online is a hardcoded limitation set by Microsoft and cannot be increased by administrators.
What is the maximum file size for list-item attachments in SharePoint?
Files attached directly to list items in SharePoint Online are restricted to a maximum size of 250 MB per file.
How do I restrict users from uploading large files to a specific SharePoint library?
While you cannot set a custom file size limit per library natively, you can restrict the overall storage quota for the entire site collection or use Power Automate flows to alert on or delete files exceeding a certain size.
