SharePoint Document Issues

Fix SharePoint Request Files Sending One Email Per Uploaded File

Olivia Miller Sep 25, 2026 869 views

Question details

Users receive a separate email notification for every individual file uploaded via SharePoint's Request Files feature instead of a single notification for the entire batch.

How to Fix SharePoint Request Files Sending One Email Per Uploaded File

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Uploading a batch of multiple files through a SharePoint Request Files link.
Observed behavior: SharePoint triggers an individual email alert for each uploaded file, resulting in an excessive number of notification emails.

Before you start

Verify your current SharePoint notification settings and ensure you have sufficient permissions to create Power Automate flows if an automated batch solution is required.

Solution 1Recommended

Create a Custom Power Automate Flow for Batch Notifications

Since SharePoint natively sends an email per file, using Power Automate allows you to consolidate upload notifications into a scheduled summary.

By disabling the default immediate alerts and replacing them with a scheduled cloud flow in Power Automate, you can instruct the system to gather all recently uploaded files and send them in a single, clean HTML email.

Turn off default alerts

Go to your SharePoint document library, click the three horizontal dots (ellipsis) in the command bar, select 'Manage my alerts', and delete the default notification.

Open Power Automate

Log into Microsoft 365, open the app launcher, and select Power Automate.

Create a Recurrence Flow

Click 'Create' and choose 'Scheduled cloud flow'. Set the recurrence to run at your preferred interval (e.g., every hour or daily) to check the target SharePoint folder.

Retrieve new files

Add the 'Get files (properties only)' SharePoint action to retrieve files created since the last time the flow ran.

Send a consolidated email

Add an action to format the file data into an HTML table and use the 'Send an email (V2)' action to deliver a single summary email.

Create a Custom Power Automate Flow for Batch Notifications

Native Limitation: SharePoint does not natively support immediate batch notifications for Request Files; a workflow is currently the only automated workaround.

Solution 2

Configure Daily or Weekly Native Alert Summaries

If immediate notification isn't strictly necessary, you can set SharePoint to send a single digest email on a daily or weekly basis.

Solution 3

Submit Feedback for a Feature Request

Requesting this feature directly from Microsoft helps prioritize native batch notifications in future SharePoint updates.

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Frequently Asked Questions

Can I get one immediate email when multiple files are uploaded at once in SharePoint?

Currently, SharePoint's native Request Files feature does not support a single immediate notification for a batch upload. It will inherently send one email per file unless you implement a custom Power Automate flow.

Does Microsoft OneDrive's Request Files have the same limitation?

Yes, OneDrive and SharePoint share the same underlying Request Files architecture, meaning both will trigger an individual email for each uploaded file.

How do I stop all email notifications for SharePoint file uploads?

You can stop notifications entirely by navigating to your SharePoint library, selecting 'Manage my alerts' from the ellipsis menu, and deleting the alert associated with the target folder.

Are there third-party solutions for batch upload notifications?

Yes, some third-party document management platforms offer native batch upload notifications. However, utilizing Microsoft Power Automate is the most common internal workaround for Microsoft 365 users.

Document & File Issues