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How to Deploy Office Templates from SharePoint Document Libraries
Question details
The user wants to publish SharePoint document libraries as organizational asset libraries to make corporate templates easily accessible to employees.
- Product
- SharePoint Online / Microsoft Office
- Device & OS
- not provided
- Scenario
- An organization needs a centralized way to distribute branded Word, Excel, PowerPoint, and Outlook templates so employees can easily find and use them when creating new documents.
- Observed behavior
- Employees need a streamlined, accessible location within their Office desktop applications to locate official company templates stored in SharePoint.
Ensure you have SharePoint Administrator permissions and that the SharePoint Online Management Shell is installed on your computer before attempting to configure organizational asset libraries.
Configure the SharePoint Library as an Organizational Asset Library
Use the SharePoint Online Management Shell to designate a specific document library as the central organizational asset library for Office templates.
By setting up an organizational asset library, your corporate templates will automatically appear in the 'Templates' tab of Office applications for all authenticated users.
Launch the SharePoint Online Management Shell application on your PC as an administrator.
Type the command 'Connect-SPOService -Url https://<tenant>-admin.sharepoint.com' (replace <tenant> with your actual domain name) and log in with your admin credentials.
Execute the following command to designate your template library: 'Add-SPOOrgAssetsLibrary -LibraryUrl https://<tenant>.sharepoint.com/sites/assets/templates -OrgAssetType OfficeTemplateLibrary -CdnType Private'.
Organize your templates into clear subfolder categories within the SharePoint library, and confirm that all targeted employees have at least 'Read' permission to access the site.
Simplify Template Management with WPS Office
If managing SharePoint libraries and PowerShell scripts is too complex for your team, WPS Office offers a lightweight, free alternative. With WPS Office, users get instant access to a massive built-in template library and can easily share custom branded templates without requiring advanced IT configurations.
- 1. Download and Install: Download WPS Office for free from the official website and install it on your device.
- 2. Access the Template Library: Open WPS Office and click on 'New' from the home screen to access the expansive template gallery.
- 3. Use Corporate Templates: Easily open your existing Microsoft Office templates (.dotx, .potx, .xltx) directly within WPS Office with perfect formatting compatibility.
Frequently Asked Questions
Why aren't my SharePoint templates showing up in Word or Excel?
It can take up to 24 hours for organizational asset libraries to sync with Office desktop apps. Additionally, ensure the user is signed into Office with the correct Microsoft 365 account and has Read permissions to the SharePoint library.
Can I deploy multiple organizational asset libraries for different departments?
Yes, you can designate up to 30 organizational asset libraries for a single Microsoft 365 tenant using the SharePoint Online Management Shell.
Do users need special licenses to access these organizational templates?
Users must have a Microsoft 365 license that includes desktop applications, as well as an active network connection to authenticate with the SharePoint environment.
How do I categorize templates within the SharePoint library?
You can organize templates into clear categories by creating subfolders within the designated SharePoint document library. These folder names will automatically appear as category tabs within the Office application template gallery.
