Permission & Access Issues

How to Display Email Addresses in SharePoint Site Permissions

Khadija Khan Oct 9, 2026 869 views

Question details

The user wants to configure SharePoint Online site permissions to display users' email addresses for easier identification and management.

How to Display Email Addresses in SharePoint Site Permissions

Product: SharePoint Online
Device & OS: not provided
Scenario: Administering site permissions and identifying users within permission groups.
Observed behavior: Email addresses are hidden by default in the SharePoint permissions view, requiring manual configuration of the list columns to show them.

Before you start

Ensure you have Site Owner or Full Control permissions on the SharePoint site, as these privileges are required to modify permission list settings and views.

Solution 1Recommended

Enable Email Columns in SharePoint Permission Group Views

Modify the detail and list views of a specific SharePoint permission group to include the email address column.

SharePoint treats permission groups similarly to standard lists. By accessing the underlying list settings of a group, you can customize which user attributes, such as email addresses, are displayed in the administrative view.

Navigate to Advanced Permission Settings

Click the Gear icon (Settings) in your SharePoint site, select 'Site permissions', and then click 'Advanced permissions settings' at the bottom of the pane.

Open the Target Group

In the permissions directory, click on the specific SharePoint group (e.g., Site Members or Site Owners) where you want the email addresses to be displayed.

Access List Settings

Once inside the group, click on the 'Settings' dropdown menu located in the toolbar and select 'List Settings'.

Edit the View

Scroll down to the 'Views' section at the bottom of the List Settings page and click on 'Detail View' (or 'List View' depending on your active default view).

Enable the Email Column

Under the 'Columns' section, locate 'Email' and check the 'Display' box next to it. Use the 'Position from Left' dropdown menu to choose where the email column should appear, then click 'OK' to save.

Enable Email Columns in SharePoint Permission Group Views

Apply to Multiple Groups: SharePoint does not apply this view change globally. You must repeat these steps for each individual permission group where you want email addresses to be visible.

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Frequently Asked Questions

Why aren't email addresses showing by default in SharePoint permission groups?

SharePoint's default view for permission groups is designed to be minimal, prioritizing the user's Display Name and Account Name. Additional attributes like Email or Department must be manually enabled through the list view settings.

Do I need special administrative privileges to change permission views?

Yes, you must have Site Owner or Full Control permissions to access the Advanced Permission Settings and modify the underlying list views for SharePoint groups.

Can I export the SharePoint permissions list with the email addresses included?

Once the email column is made visible in your custom view, you can highlight and copy the list data more effectively, or use PowerShell scripts (such as PnP PowerShell) to export bulk permission data including emails to an Excel or CSV file.

Document & File Issues