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How to Fix OneNote for Mac Printing Only the First Page
Question details
Users are unable to print or export multi-page notebooks because OneNote for Mac only processes the first page.
- Product
- Microsoft OneNote for Mac
- Device & OS
- macOS (including macOS Sequoia 15.3.2)
- Scenario
- Attempting to print a multi-page OneNote document or export the page to a PDF file.
- Observed behavior
- The print preview displays only the first page. Additionally, the text is significantly scaled down, reduced in size, and clipped at the bottom. Exporting to PDF produces the same overlapping and small text issue, even though other Office applications print normally.
Ensure your Mac printer drivers are fully up to date and try creating a brand-new OneNote page with basic text to verify if the printing issue is isolated to a specific notebook's formatting.
Test with a New macOS User Account
Creating a new user profile helps determine if the printing issue is caused by corrupted preferences in your current macOS account.
Sometimes, system-level update glitches only affect the active user profile. Testing on a fresh profile isolates the issue.
Click the Apple menu, go to System Settings > Users & Groups, and click 'Add Account' to create a standard test user.
Log out of your current session and log into the newly created Mac user account.
Launch OneNote, sign in, open a multi-page notebook, and open the Print Preview to see if multiple pages now appear normally.
Downgrade to an Earlier Version of Office for Mac
Since this bug frequently occurs after recent macOS or Office updates, rolling back to a previously stable version (such as 16.78) is the most effective temporary fix.
Switch to WPS Office for Flawless Printing and Document Creation
Tired of dealing with update-related bugs and printing errors in Microsoft Office on your Mac? WPS Office offers a free, lightweight, and highly reliable alternative for all your document, spreadsheet, and presentation needs, ensuring your files print and export perfectly every time.
- 1. Download the installer: Visit the official WPS Office website and download the macOS version.
- 2. Install the application: Open the downloaded file and drag the WPS Office icon into your Applications folder.
- 3. Open your documents: Launch WPS Office and instantly open your existing Office files to print or export them to PDF without errors.
Frequently Asked Questions
Why is my OneNote text shrinking and clipping when exporting to PDF on Mac?
This is a known compatibility bug that often occurs after updating to newer macOS versions, such as macOS Sequoia. It disrupts how OneNote scales and renders multi-page layouts for both print and PDF export.
Does this printing bug affect Word or Excel on Mac?
No. Users consistently report that Microsoft Word, Excel, and PowerPoint continue to print and export to PDF normally. The clipping and single-page limitation appears to be isolated entirely to OneNote for Mac.
Can I fix the OneNote print issue without downgrading my Office version?
If testing with a new page or a new macOS user profile does not resolve the issue, downgrading to a previous stable version of Office (like 16.78) is currently the most reliable workaround until Microsoft and Apple release a dedicated patch.
How do I completely uninstall Office for Mac before downgrading?
To perform a clean uninstall, you must move the Microsoft Office applications from the Applications folder to the Trash, and also delete the associated Library and Container files. It is highly recommended to follow Microsoft's official step-by-step uninstall guide to ensure all corrupted files are removed.
