Printing Problems

How to Fix Overlapping Text and Missing Rows When Printing Microsoft Lists

Rana Garcia Oct 12, 2026 869 views

Question details

Users experience formatting errors such as overlapping text, missing rows, repeated information, and blank pages when trying to print lists directly from the browser.

Fix Overlapping Text and Missing Rows When Printing Microsoft Lists

Product: Microsoft Lists / SharePoint
Device & OS: not provided
Scenario: Printing a Microsoft List or SharePoint list directly from a web browser or saving it as a PDF.
Observed behavior: The printed output or PDF contains overlapping text, repeated information, missing rows, blank pages, and incorrect page breaks.

Before you start

Before troubleshooting, ensure your web browser is updated to the latest version and check if the printing issue occurs on other lists within your tenant.

Solution 1Recommended

Use an Alternative Web Browser

Since SharePoint and Microsoft List printing is heavily controlled by the web browser, switching browsers can bypass specific rendering bugs.

Dynamic web elements in Microsoft Lists can sometimes conflict with a specific browser's print rendering engine. Testing another supported browser is the quickest way to determine if the issue is browser-specific.

Open a different browser

Launch a different supported web browser such as Microsoft Edge, Google Chrome, or Mozilla Firefox.

Navigate to the list

Log into your Microsoft 365 account and open the affected SharePoint or Microsoft List.

Open Print Preview

Press Ctrl+P (or Cmd+P on Mac) to open the browser's print dialog.

Verify formatting

Check the print preview to see if the overlapping text, missing rows, or blank pages are resolved before printing.

Persistent Issues: If the problem occurs across all web browsers, document the affected list with screenshots and contact Microsoft 365 support.

Solution 2

Export the List Data to a Spreadsheet

Exporting the list allows you to format and print the data precisely using a spreadsheet application, completely avoiding web browser rendering limitations.

Solution 3

Use Screenshots for Smaller Lists

A quick temporary workaround for small lists is to capture the screen and print the resulting image.

Free Microsoft Office alternative

Format and Print Your Lists Flawlessly with WPS Office

Since browser-based printing for Microsoft Lists can be unreliable, exporting your data and printing it via a dedicated spreadsheet tool is the most stable workaround. WPS Office offers a free, lightweight alternative to Microsoft Office, providing powerful layout controls to ensure your lists print perfectly without overlapping text or missing rows.

1. Open exported list: Download the exported CSV or Excel file from Microsoft Lists and open it in WPS Spreadsheet.
2. Adjust layout: Navigate to the 'Page Layout' tab to easily adjust margins, page orientation, and scaling.
3. Preview and print: Click 'Print Preview' to verify the formatting is perfect, then click 'Print'.

Seamless compatibility with Microsoft Excel (.xlsx) and CSV formatsAdvanced Print Preview and Page Layout controls to prevent overlapping textFree, lightweight, and easy to use with a familiar interfaceExport perfectly formatted lists directly to PDF without formatting loss

microsoft office alternative - wps office

Frequently Asked Questions

Why does my Microsoft List print with blank pages or overlapping text?

This issue is typically caused by the web browser's print rendering engine struggling to interpret the complex CSS and dynamic web elements used in SharePoint and Microsoft Lists.

Does this printing issue affect PDF exports as well?

Yes. If you are using the browser's 'Print to PDF' function, the exact same rendering issues that cause missing rows or repeated information on physical paper will appear in the generated PDF file.

Who should I contact if the printing issue persists across all browsers?

If changing browsers does not resolve the formatting errors, document the affected list with screenshots and contact Microsoft 365 Support. The issue might be related to a recent update and may require a fix at the tenant or server level.

Document & File Issues