SharePoint Document Issues

How to Import Multiple Events from Excel into a SharePoint Events List

Maira Mehtab Oct 12, 2026 869 views

Question details

The user needs to add a large number of annual calendar events into a SharePoint events list from an Excel workbook or another SharePoint list.

How to Import Multiple Events from Excel into a SharePoint Events List

Product: Excel / SharePoint
Device & OS: not provided
Scenario: Importing bulk event data from an external spreadsheet into a SharePoint calendar.
Observed behavior: The user wants a streamlined method to migrate event data directly into the SharePoint calendar workspace without entering each event manually.

Before you start

Ensure your Excel spreadsheet columns exactly match the column types and order in your target SharePoint Events List to prevent data validation errors during the transfer.

Solution 1Recommended

Import Events Using SharePoint Grid View

This is the quickest method for copying and pasting multiple rows of event data directly from an Excel spreadsheet into SharePoint.

By switching SharePoint out of the standard calendar view, you can edit it like a spreadsheet and paste multiple rows of data at once.

Format Excel Data

Open your Excel workbook and arrange your data columns to perfectly match the layout of the SharePoint Events List (e.g., Title, Start Time, End Time, Description).

Change SharePoint View

Navigate to your destination Events List in SharePoint. Click the view dropdown menu (usually saying 'Calendar') and switch it to 'All Events'.

Enable Grid View

Click the 'Edit in grid view' button in the SharePoint toolbar to make the list editable.

Copy and Paste

Highlight and copy (Ctrl+C) the relevant rows from your Excel workbook. Go to the SharePoint grid, select the first empty cell at the bottom of the list, and paste (Ctrl+V) the data. Once the rows finish saving, click 'Exit grid view'.

Import Events Using SharePoint Grid View

Data Validation: Make sure date and time formats in Excel are compatible with your SharePoint site's regional settings to avoid paste failures.

Solution 2

Automate Imports Using Power Automate

Best for recurring imports or when dealing with automated synchronization between Excel files and SharePoint calendars.

Manage Event Data with WPS Spreadsheet

Prepare and Copy Event Data Seamlessly with WPS Office

You can use WPS Spreadsheet to perfectly organize, format, and copy your bulk event data before pasting it directly into your SharePoint Events List.

1. Open Data in WPS: Launch WPS Spreadsheet and open the file containing your list of events.
2. Align Columns: Rearrange the columns (e.g., Title, Start Date, End Date) so their order mirrors your target SharePoint list structure.
3. Format Date and Time: Select your date/time columns, right-click, choose 'Format Cells', and apply the correct regional date format required by your SharePoint site.
4. Copy to Clipboard: Highlight the required rows, press Ctrl+C, and paste them directly into your SharePoint 'Edit in grid view' screen.

Fully compatible with Microsoft Excel (.xlsx) formats for easy data preparation.Free and lightweight alternative for creating and editing spreadsheets.User-friendly interface for formatting complex date and time structures.

microsoft office alternative - wps office

Frequently Asked Questions

Why won't my Excel dates paste correctly into the SharePoint Events List?

This usually happens when the date format in your spreadsheet doesn't match the regional settings of your SharePoint site. Ensure both platforms use the exact same format (e.g., MM/DD/YYYY) before copying and pasting.

Can I import recurring events from Excel to SharePoint?

The standard grid view pasting method does not inherently support the complex recurrence rules of a SharePoint calendar. For recurring events, you will need to either enter them manually or build a custom Power Automate flow.

Where is the 'Edit in grid view' option in my SharePoint calendar?

The 'Edit in grid view' button is hidden in the standard Calendar view. You must first switch your list view from 'Calendar' to 'All Events' (or another standard list view) using the view dropdown menu in the top right corner of the list.

Document & File Issues