File Sharing Problems

How to Invite a User to Join an Acrobat.com Workspace

Chanuka Geekiyanage Oct 19, 2026 868 views

Question details

The user needs instructions on how to invite another user to join an Acrobat.com Workspace to share and collaborate on files.

How to Invite a User to Join an Acrobat.com Workspace

Product: Adobe Acrobat.com
Device & OS: not provided
Scenario: Sharing PDF documents and inviting team members to collaborate online.
Observed behavior: The user is looking for the correct menu or process to add collaborators to an existing Workspace.

Before you start

Please verify if you are using a legacy system, as Adobe officially retired the Acrobat.com Workspaces service in January 2015. Modern collaboration requires using updated cloud services.

Solution 1Recommended

Use Adobe Document Cloud to Share and Collaborate (Modern Replacement)

Since Acrobat.com Workspaces was retired, you should use Adobe's modern Document Cloud to share PDFs and invite collaborators.

Adobe replaced the old Workspaces feature with standard cloud collaboration tools built into modern versions of Acrobat.

Open your document

Open your PDF file using Adobe Acrobat online or the modern Acrobat desktop application.

Access the Share tool

Click the 'Share' button located in the top-right corner of the application interface.

Invite users

Enter the email addresses of the users you want to invite to collaborate.

Set permissions and send

Adjust the sharing permissions (such as allowing comments or editing) and click 'Send' to dispatch the invitation.

Use Adobe Document Cloud to Share and Collaborate (Modern Replacement)

Service Retirement Notice: Any files previously stored in Acrobat.com Workspaces are no longer accessible unless you migrated them prior to the 2015 shutdown.

Solution 2

Legacy Instructions for Acrobat.com Workspaces

If you are working with an archived system or referencing historical documentation, these were the standard steps to invite a user.

Seamless PDF Sharing

Collaborate on PDFs with WPS Office

Since Adobe Workspaces is no longer available, WPS Office provides a powerful, built-in cloud service to seamlessly share PDFs and collaborate with your team.

1. Open your PDF in WPS: Launch WPS Office and open the PDF document you want to share with your team.
2. Click Share: Navigate to the top right corner and click the 'Share' button.
3. Configure link permissions: Choose your preferred link settings, such as 'Anyone with the link can view' or restricting access to specific people.
4. Send the invitation: Copy the generated sharing link and send it to your collaborators via email or your preferred messaging app.

Free and lightweight office suiteBuilt-in WPS Cloud for easy document sharing and link generationHighly compatible with Adobe PDF and Microsoft Office formatsCross-platform support for real-time team collaboration

microsoft office alternative - wps office

Frequently Asked Questions

What happened to Adobe Acrobat.com Workspaces?

Adobe officially retired the Workspaces service in January 2015. It was replaced by newer cloud-based file sharing and collaboration features integrated directly into Adobe Document Cloud.

Can I still recover my files from a retired Acrobat Workspace?

No. When the service was decommissioned in 2015, users were instructed to download and migrate their files beforehand. Old workspace data that was not backed up is no longer accessible.

How can I easily share a PDF for team review today?

You can use modern cloud storage solutions such as WPS Cloud, Adobe Document Cloud, or Google Drive. Simply open the PDF in a supported app, click the Share button, and generate a link to invite collaborators.

Document & File Issues