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How to Make a PowerPoint File Available in Teams PowerPoint Live
Question details
The user wants a PowerPoint presentation to appear in the Teams PowerPoint Live list prior to a meeting and needs help finding the 'Present in Teams' option in the desktop app.
- Product
- Microsoft Teams, Microsoft PowerPoint
- Device & OS
- not provided
- Scenario
- Preparing to present a slideshow during a scheduled Microsoft Teams meeting.
- Observed behavior
- The file does not populate in the PowerPoint Live list beforehand, and the user is unable to locate the 'Present in Teams' feature in the Windows PowerPoint application.
Ensure you are logged into both Microsoft Teams and PowerPoint with the same Microsoft account, and that your presentation is saved to OneDrive or SharePoint for the best synchronization.
Manually Browse and Share in Teams PowerPoint Live
Use this method if your file does not automatically appear in the recent files list when you attempt to share your screen in Teams.
Microsoft Teams typically populates the PowerPoint Live list with your most recently modified cloud files. If your presentation isn't listed, you can manually upload it during the meeting.
Open Microsoft Teams and join your scheduled meeting.
Click the 'Share' button located in the meeting controls at the top right of the Teams window.
Scroll down to the 'PowerPoint Live' section to check if your presentation is available in the recent list.
If the presentation is missing, click on 'Browse OneDrive' to find a cloud-saved file, or 'Browse my computer' to upload a local file directly into the meeting.
Use the 'Present in Teams' Feature in PowerPoint
Push your open presentation directly from the PowerPoint application to an active Teams meeting.
A Free, Highly Compatible Alternative for Your Presentations
If you are experiencing syncing issues with PowerPoint Live or prefer a more streamlined experience, WPS Office offers a powerful, free alternative. You can easily create, edit, and share your presentations by simply sharing your WPS Presentation window in Microsoft Teams, Zoom, or Google Meet.
- 1. Download WPS Office: Visit the official WPS website and download the free installation package for your device.
- 2. Open Your Presentation: Launch WPS Presentation and open your existing .ppt or .pptx file. Formatting and animations will remain perfectly intact.
- 3. Share in Teams: Join your Teams meeting, click 'Share', select 'Window', and choose your active WPS Presentation window to start presenting.
Frequently Asked Questions
Why doesn't my file appear in the PowerPoint Live list automatically?
Microsoft Teams populates the PowerPoint Live list with your most recently accessed files stored on OneDrive or SharePoint. If the file is saved locally on your computer or hasn't been opened recently in the cloud, it will not appear in the default list.
Can I preload my presentation into PowerPoint Live before the meeting starts?
No, PowerPoint Live dynamically uploads the file when you initiate sharing during the meeting. You cannot upload it into the Teams sharing interface in advance, but you can keep the file open on your desktop to quickly use the 'Browse' or 'Present in Teams' options once the meeting begins.
Where is the 'Present in Teams' button located in PowerPoint?
In PowerPoint for Windows (Microsoft 365), it is located in the top-right corner of the application window. If it is missing, ensure you are signed in with your work or school account and that you are currently active in a Teams meeting. In PowerPoint for the Web, it is found by clicking the 'Present' dropdown menu.
Does PowerPoint Live show my speaker notes?
Yes, when you present using PowerPoint Live, you will see a unique presenter view that includes your speaker notes, a slide strip, and meeting participants. Your audience will only see the active slide.
