Permission & Access Issues

How to Reactivate an Expired Document Link in WPS Office

Maira Mehtab Sep 22, 2026 887 views

Question details

The user needs to restore access to a public document link that has expired.

Product: WPS Office
Device & OS: not provided
Scenario: Accessing a shared school project document via a previously provided public link.
Observed behavior: The shared document link has expired, displaying an error message and preventing the user from accessing the file.

Before you start

Verify that you are using the most recent link provided to you, and check your email or messaging apps to ensure the document owner hasn't already sent an updated sharing link.

Solution 1Recommended

Request a New Shared Link from the Document Owner

Since expiration settings are controlled exclusively by the file's creator, you must contact them directly to restore your access.

For security and privacy reasons, cloud services restrict document management capabilities to the original creator or assigned administrators. When a public link expires, the link itself becomes permanently invalid, meaning it cannot be manually 'reactivated' by a guest user.

Identify the file owner

Determine who originally created the school project document or who initially sent you the sharing link.

Contact the owner

Reach out to the owner via email, messaging, or your school's communication platform to inform them that the shared link has expired.

Request a new link

Ask the owner to generate a new sharing link and suggest they set the expiration to 'Permanent' if you need ongoing access to the project.

Access Control Restriction: Only the person who shared the document can change its link expiration settings or generate new links. Viewers and editors cannot modify link validity periods.

Solution 2

Generate a Permanent Link (Guide for File Owners)

If you are the file owner, you can generate a new link and adjust the validity period so your collaborators do not lose access again.

Efficient File Sharing

Manage Shared Links Seamlessly with WPS Office

WPS Office provides robust cloud collaboration tools, allowing you to easily set custom expiration dates, manage permissions, and securely share documents with your classmates or team without interruption.

1. Open WPS Office: Launch the WPS Office desktop or mobile application and sign in to your account.
2. Access WPS Cloud: Navigate to the 'Cloud' tab or 'My Cloud' section to locate your saved projects.
3. Share with Custom Settings: Right-click the target document, select 'Share', and configure the validity period to 'Permanent' before copying the link.

Set permanent or custom expiration dates for shared links to prevent access loss.Fully compatible with Microsoft Word, Excel, and PowerPoint formats (.docx, .xlsx, .pptx).Control view or edit permissions to secure your school projects and sensitive files.Track and manage all your shared files centrally through the WPS Cloud interface.

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Frequently Asked Questions

Can I reactivate an expired link if I am not the file owner?

No. Security and permission settings dictate that only the original creator or owner of the file can manage link expiration. You must ask the owner to generate and send you a new link.

What happens to the document when a sharing link expires?

The document remains safely stored in the owner's cloud storage. An expired link only revokes external access to the file; it does not delete or alter the actual document.

How can I prevent shared document links from expiring in the future?

When generating the sharing link, the file owner should change the 'Validity Period' setting from the default (such as 7 days) to 'Permanent'. This ensures the link remains active indefinitely.

Document & File Issues