File Sharing Problems

How to Recreate and Store Communication Book Symbols in Word

Camila Milosovich Oct 9, 2026 868 views

Question details

The user needs to recreate visual symbols for a communication book, export them as image files (PNG or JPEG), and upload them to a cloud storage platform like OneDrive or SharePoint for easy access and reuse.

How to Recreate and Store Communication Book Symbols

Product: Microsoft Word
Device & OS: not provided
Scenario: Creating, exporting, and organizing custom visual symbols into a centralized image library to streamline the assembly of communication books.
Observed behavior: The user requires a reliable workflow to generate standalone image files from document symbols and establish a central cloud repository for these assets.

Before you start

Ensure you have access to a word processor or a basic image editor, and verify that your cloud storage accounts (such as OneDrive or SharePoint) are logged in and have sufficient space.

Solution 1Recommended

Recreate and Save Symbols using Microsoft Word

Use the built-in symbol library in Microsoft Word to insert characters, save them as high-quality pictures, and upload them to your cloud storage.

This method is ideal if you want to use standardized characters, icons, and wingdings without manually drawing them from scratch.

Insert the symbol

Open Microsoft Word, go to the 'Insert' tab, and click on 'Symbol'. Choose 'More Symbols' to find and insert the specific character you need for your communication book.

Save as picture

Highlight the inserted symbol and increase the font size to make it clear and large. Right-click on the symbol (or text box containing it) and select 'Save as Picture'. Choose PNG or JPEG as the file format and save it to your local drive.

Upload to cloud storage

Open your web browser and navigate to your OneDrive or SharePoint portal. Drag and drop your saved symbol images into a designated 'Communication Book Symbols' folder for easy access and sharing.

Recreate and Save Symbols using Microsoft Word

Image Quality: Saving as a PNG format ensures your symbols have a transparent background, making them easier to layer and position naturally in your final communication book.

Solution 2

Draw Custom Symbols using Paint

If you cannot find the exact symbol in a font library, you can draw custom symbols using a basic image editor like Microsoft Paint.

Professional Word Processor

Use WPS Writer to Create and Export Communication Symbols

WPS Office provides a comprehensive Writer tool with a vast library of built-in symbols and shapes. You can easily insert, format, and export these symbols as high-quality images for your communication books, all within a free and lightweight office suite.

1. Insert symbols in WPS Writer: Open WPS Writer, navigate to the 'Insert' tab, and click 'Symbol' to select your desired communication icons from the extensive font library.
2. Adjust size and formatting: Highlight the inserted symbol and increase the font size or change the color using the options in the 'Home' tab to ensure the graphic is clear and readable.
3. Export to picture: Right-click the formatted symbol or text box, select 'Save as Picture', and choose the PNG format to preserve the transparent background.
4. Save to WPS Cloud: Upload your newly created PNG files directly to your WPS Cloud folder to securely store your symbols and make them accessible from any device.

Extensive built-in symbol, icon, and shape libraryEasily save document elements and text boxes as high-resolution imagesFully compatible with Microsoft Word (.docx) formatsBuilt-in WPS Cloud integration for instant secure storage

microsoft office alternative - wps office

Frequently Asked Questions

Can I save symbols with a transparent background?

Yes, if you use a word processor that supports exporting shapes and text as pictures, choosing the PNG format will preserve the transparent background. Saving as a JPEG will automatically add a solid white background.

How do I organize my symbols in OneDrive or SharePoint?

Create a dedicated master folder named 'Communication Book' in your cloud storage. Inside this master folder, create subfolders categorized by symbol type (e.g., emotions, actions, objects) and upload your PNG or JPEG files into the respective folders to keep them organized.

Can I reuse the saved image files in other programs?

Absolutely. Once your symbols are saved as standard PNG or JPEG files in your image library, you can insert them into any document, presentation software, or specialized communication application by using the standard 'Insert Picture' feature.

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