OneDrive File Issues

How to Rename OneDrive Files and Insert Blank Pages on iPad

Elise Williams Oct 18, 2026 871 views

Question details

The user needs a way to rename or use 'Save As' for a OneDrive template file before filling it out with an Apple Pencil on an iPad to avoid duplicate numbered files, and wants to know how to insert a blank page.

How to Save As and Rename OneDrive Files Before Editing on iPad

Product: WPS Office for iOS
Device & OS: iPad
Scenario: Filling out form templates stored in OneDrive continuously using an Apple Pencil.
Observed behavior: Saving the edited file automatically appends numeric suffixes (1, 2, 3) to the file name instead of allowing the user to rename it upfront. The options to 'Save As' or insert a blank page are not easily located in the iPad app.

Before you start

Ensure your OneDrive account is properly linked to your document app and check that you have a stable internet connection so your renamed files sync instantly without creating conflicts.

Solution 1Recommended

Use Save As to Rename the File Before Editing

Duplicate and rename the template file within the cloud file manager before you begin filling out the form to prevent automatic suffix additions.

When editing templates on a cloud drive like OneDrive, modifying the file directly often triggers auto-save mechanisms that create conflict copies (appending 1, 2, 3). To avoid this, you should create your new working file before making any Apple Pencil marks.

Locate the template file

Open your document app on the iPad, navigate to the 'Open' or 'Cloud' tab, and select your linked OneDrive storage. Find the form template you wish to use.

Trigger the Save As function

Instead of tapping the file to open it directly, tap the 'More' icon (usually three dots) next to the file name. Select 'Save As' or 'Duplicate' from the context menu.

Rename the new file

Enter the new file name (for example, adding the current date or client name) and confirm the save location within OneDrive.

Edit the new document

Open this newly named file. You can now make your edits with the Apple Pencil, and all saves will apply directly to this specific file without generating duplicates.

Use Save As to Rename the File Before Editing

Tip for Form Management: Keep your original template marked as 'Read-Only' if possible, so you are always forced to Save As before making changes.

Solution 2

Insert a Blank Page While Editing

Use the Insert tab in your document editor to add extra pages for additional notes or form extensions.

Streamline Document Editing on iPad

Manage OneDrive Files and Fill Forms Effortlessly with WPS Office

WPS Office for iPad provides seamless OneDrive integration, making it incredibly intuitive to manage, duplicate, and rename your forms before editing. With robust Apple Pencil support, it is the perfect tool for digital handwriting.

1. Connect to OneDrive: Download WPS Office on your iPad, go to the 'Open' tab, and add your OneDrive account.
2. Rename your file: Tap the three dots next to your template file, select 'Save As', and give it a new, distinct name.
3. Fill the form: Open the new file and use the 'Draw' or 'Annotation' tools to fill out the form using your Apple Pencil.
4. Add blank pages: If you need more room, simply navigate to the 'Insert' menu in the toolbar and tap 'Blank Page'.

Seamlessly connect and sync with OneDrive directly from your iPad.Full format compatibility with Microsoft Word, Excel, PowerPoint, and PDF files.Advanced Apple Pencil integration for smooth form filling and annotation.Easily access 'Save As' features and insert blank pages with a user-friendly touch interface.

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Frequently Asked Questions

Why does my iPad app add numbers to the end of my saved files?

This happens when the app attempts to save a new version of an existing file in a cloud drive without overwriting the original. It usually occurs if auto-save creates a conflict or if 'Save As' wasn't manually triggered before you started editing a template.

Can I use my Apple Pencil to fill out PDFs in WPS Office?

Yes, WPS Office fully supports the Apple Pencil. You can use the Draw or PDF Annotation tools to write directly on your documents, fill out forms, and highlight text with precise control.

How do I move a newly inserted blank page in my document?

You can manage page order by opening the page thumbnail view (often found under the View tab or by tapping the page counter). From there, you can long-press the blank page's thumbnail and drag it to your preferred location in the document.

Is it possible to rename a file while I currently have it open?

In many iPad apps, including WPS Office, you can tap on the file name at the top center of the screen while the document is open. This will often reveal a drop-down menu where you can quickly rename the file or move it to a different folder.

Document & File Issues