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How to Share an Adobe PDF Portfolio with All Included Files on Mac
Question details
The user needs to share a complete PDF Portfolio containing multiple attached files, ensuring the recipient receives all documents rather than just the cover sheet.
- Product
- Adobe Acrobat Pro DC
- Device & OS
- macOS
- Scenario
- Attempting to share a PDF Portfolio after a recent application update on macOS.
- Observed behavior
- The sharing function only sends the first PDF (or cover sheet) instead of transmitting the entire Portfolio with all included files.
Ensure that all individual documents within your PDF Portfolio are fully saved and that you have closed any active editing tools before initiating the share process.
Share the PDF Portfolio via Cover Sheet View
This method forces Acrobat to share the entire Portfolio container as a viewable file by bypassing the standard review restrictions.
Recent updates to Acrobat Pro DC on macOS have altered how Portfolios are processed during sharing. By switching to the Cover Sheet view, you can trigger the 'View file' sharing option, which packages the entire Portfolio properly.
Launch your PDF Portfolio in Adobe Acrobat Pro DC. Go to the top menu bar, click on 'View', select 'Portfolio', and then click on 'Cover Sheet'.
Navigate to the 'File' menu in the top left corner and select 'Share File' from the dropdown list.
A warning dialogue will appear stating that Portfolios cannot be shared for review. Click 'OK' or dismiss this warning to continue.
In the sharing panel, select the 'View file' setting. This ensures the complete Portfolio and all its contained documents are shared successfully.
Combine and Share Multiple Documents Easily with WPS Office
Instead of dealing with complex PDF Portfolios that often cause sharing errors and compatibility issues, use WPS Office to quickly merge multiple documents into one seamless, highly compatible PDF file.
- 1. Open WPS Office: Launch WPS Office and navigate to the 'PDF' tab on the main dashboard.
- 2. Select Merge PDF: Click on the 'Merge PDF' tool and add all the individual documents you wish to combine.
- 3. Arrange and Combine: Drag and drop the files into your preferred order, then click 'Merge' to generate a single PDF.
- 4. Share the Document: Save the newly merged PDF and use the built-in share feature to email it instantly without losing any pages.
Frequently Asked Questions
Why does my PDF Portfolio only send the first page?
This happens because many standard sharing features and email clients process the Portfolio as a flattened standard PDF, only recognizing the Cover Sheet. Sharing specifically via the 'View file' setting bypasses this limitation.
Can I share a PDF Portfolio for collaborative review?
No, Acrobat restricts PDF Portfolios from being shared using the collaborative review feature. You must share them using the 'View file' option, meaning recipients can view but not collaboratively annotate the Portfolio.
Are PDF Portfolios supported on mobile devices?
PDF Portfolios can be difficult to open on mobile devices. Many mobile PDF viewer apps will only display the cover sheet. It is highly recommended to merge the files into a single standard PDF for better mobile compatibility.
