SharePoint Document Issues

How to Stop Receiving Copies of SharePoint Sharing Emails

Elise Williams Sep 28, 2026 869 views

Question details

The user needs to stop receiving a duplicate copy of the sharing invitation email whenever they share a SharePoint item with a recipient.

How to Stop Receiving Copies of SharePoint Sharing Emails

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Sharing documents or sites in SharePoint with other users.
Observed behavior: The sender automatically receives a copy of the sharing invitation email, which is normally only intended for the invited recipient.

Before you start

Verify if you receive these email copies only from specific document libraries or if the behavior occurs uniformly across multiple SharePoint sites.

Solution 1Recommended

Verify Scope and Contact Microsoft 365 Administrator

Gather details about the sharing behavior and work with your IT admin, as this is usually caused by tenant-wide configurations.

SharePoint's email behavior is heavily tied to Microsoft 365 tenant policies or Exchange mail flow rules. End users typically do not have the permission to modify these global settings themselves.

Capture a screenshot

Take a clear screenshot of the sharing invitation email you received in your inbox to use as evidence.

Test multiple document libraries

Share a file from a different document library or SharePoint site to see if the system still sends you a copy of the email.

Consult with colleagues

Ask other team members if they also receive CC'd copies of their sharing invitations to determine if it is an organization-wide policy.

Contact your IT administrator

Send your findings and screenshots to your Microsoft 365 admin. Request that they review tenant sharing settings, compliance rules, or open a support ticket with Microsoft.

Verify Scope and Contact Microsoft 365 Administrator

Admin Action Required: The administrator will need to check Microsoft 365 service configurations and tenant policies, and may need to collect server logs to resolve the routing issue.

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Frequently Asked Questions

Why does SharePoint send me a copy of my own sharing invitation?

This is often the result of an organization-wide Microsoft 365 tenant policy, an Exchange mail flow rule, or a specific SharePoint service configuration deployed by your IT administrator.

Can I disable these sharing email copies myself?

If the behavior is enforced by a global tenant policy or service configuration, end users cannot disable it directly. You must request that your Microsoft 365 administrator modify the settings.

Will this issue also affect files shared via OneDrive?

Because OneDrive for Business relies on SharePoint's underlying infrastructure, organization policies that duplicate SharePoint sharing emails may also cause OneDrive sharing invitations to copy the sender.

Document & File Issues