Permission & Access Issues

How to View Microsoft Forms Created in an Organization

Maira Mehtab Sep 27, 2026 869 views

Question details

Administrators need a way to view all Microsoft Forms created by employees across the company tenant to manage access and prevent data loss.

Product: Microsoft Forms
Device & OS: not provided
Scenario: An organization needs to audit forms or recover responses for forms created by individuals who have since left the company.
Observed behavior: Microsoft Forms lacks a centralized portal that lists every form in the tenant, resulting in lost access to forms owned by departed employees.

Before you start

Ensure you have Microsoft 365 global administrator or report reader privileges to access usage reports in the admin center.

Solution 1Recommended

Use the Microsoft 365 Admin Center Usage Reports

Leverage the admin center to gain visibility into Microsoft Forms activity and identify form ownership across your tenant.

Currently, Microsoft Forms does not feature a built-in portal that displays all forms created within a company. However, administrators can use the Usage reports feature to monitor form creation and activity.

By reviewing these reports, you can identify active forms and take steps to transfer ownership if an employee plans to leave.

Log in to the Admin Center

Navigate to the Microsoft 365 admin center and log in using your administrator credentials.

Access Usage Reports

In the left-hand navigation menu, click on 'Reports' and then select 'Usage'.

Review Microsoft Forms Activity

Scroll to find the 'Microsoft Forms' section or widget. Click on 'View more' to analyze the activity reports, which will provide visibility into forms created in the tenant.

Best Practice for Form Continuity: To prevent future access loss, always create business-critical forms under Microsoft 365 Groups instead of individual user accounts, ensuring the team retains ownership regardless of staffing changes.

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Frequently Asked Questions

Can I transfer the ownership of a Microsoft Form from a departed employee?

Yes, if the employee's account has not been permanently deleted. A global administrator can access the user's portal and move the specific form to a Microsoft 365 Group, transferring ownership to that group.

How can we create a form that belongs to the whole organization?

Instead of creating a form under 'My forms', navigate to 'My groups' in the Microsoft Forms portal, select the appropriate Microsoft 365 Group, and create the new form there. This grants access to all group members.

Is there a third-party tool to view all Microsoft Forms?

There is no official Microsoft endpoint or centralized dashboard for this. While some PowerShell scripts or third-party administration tools can pull activity logs, the most reliable native method is using the Microsoft 365 admin center usage reports.

Document & File Issues