Calendar Problems

How to Delete a FindTime Poll Without Sending Notifications in Outlook

Phi Hung Vo Oct 21, 2026 868 views

Question details

The user needs to delete duplicated FindTime scheduling polls that closed before email invitations were sent, without triggering automatic email notifications to the intended recipients.

How to Delete a FindTime Poll Without Sending Notifications

Product: Microsoft Outlook (FindTime add-in)
Device & OS: not provided
Scenario: Cleaning up accidentally duplicated or closed FindTime scheduling polls from the system.
Observed behavior: Unused polls remain active in the background, and the user wants to remove them but is concerned that standard deletion will spam attendees with cancellation notices.

Before you start

Verify that the FindTime poll emails were strictly kept as drafts and never sent, as deleting a sent and active poll will automatically trigger a cancellation notice to invited attendees by design.

Solution 1Recommended

Delete Unsent Polls via the FindTime Dashboard

Access your FindTime organizer dashboard to manage and delete unsent or closed polls directly from your Microsoft account.

The FindTime dashboard (now integrated as Scheduling Poll for many users) provides a centralized hub to view all your open, completed, and canceled polls. If an invitation was never successfully sent, removing it from this dashboard will silently delete the poll without sending out notifications.

Access the Dashboard

Open your web browser and navigate to the official FindTime (or Scheduling Poll) organizer dashboard.

Sign In

Locate the Poll

Browse the 'Open' or 'Closed' tabs to find the duplicated polls that you wish to remove.

Delete the Poll

Click the 'Delete' button or trash can icon next to the relevant poll. Confirm the deletion when prompted.

Delete Unsent Polls via the FindTime Dashboard

Silent Deletion Confirmed: Because the original email invitations were never dispatched, the dashboard deletion process skips the automated cancellation emails.

Solution 2

Delete the Draft Emails in Outlook

If the polls are currently sitting in your Outlook Drafts folder, deleting the draft emails will prevent the polls from ever being sent.

Solution 3

Consult Microsoft Q&A for Backend Issues

If the FindTime polls are stuck in your system and cannot be removed via the dashboard, you may need to escalate the issue to Microsoft product experts.

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Frequently Asked Questions

Does deleting a FindTime poll automatically notify the attendees?

Yes. By default, if a FindTime (Scheduling Poll) has been successfully sent to attendees, deleting or canceling it via the dashboard will trigger an automated cancellation email. However, if the poll was never sent out, no notification is dispatched.

Where can I find all my active FindTime polls?

You can view all your open, completed, and canceled polls by logging into the FindTime or Scheduling Poll organizer dashboard using your Microsoft 365 account credentials.

Why did my FindTime poll close before I sent the email?

A poll may automatically close if the proposed meeting times have already passed in your calendar, or if manual timeout settings restricted the voting window before the email draft was officially sent out.

Outlook & Email Problems