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How to Disable Outlook Calendar Notifications for One Account
Question details
The user wants to turn off calendar reminders and event notifications for only one specific email account configured in Outlook, while leaving alerts active for other connected accounts.
- Product
- Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Managing calendar alerts when multiple email accounts are linked within the same Outlook application.
- Observed behavior
- Notifications and reminders from all accounts are currently triggering simultaneously, requiring a method to isolate and silence alerts from a single account without affecting the others.
Determine which version of Outlook you are currently using (Classic Desktop, New Outlook, Web, or Mobile), as the notification settings are located in different menus depending on your platform.
Disable Calendar Notifications in Outlook on the Web or New Outlook
The New Outlook desktop app and Outlook on the web provide granular control over calendar events and invitations for individual accounts.
Click the gear icon in the top right corner of the New Outlook or Outlook on the web interface to open the Settings menu.
In the left sidebar, click on 'Calendar', and then select 'Events and invitations' from the middle pane.
Select the specific email account from the dropdown menu (if prompted) and uncheck the boxes for event reminders and notifications to disable them for that account.
Turn Off Calendar Alerts for One Account on Outlook Mobile
You can easily mute calendar notifications for a specific account using the Outlook mobile app for iOS or Android.
Managing Reminders in Classic Outlook
Classic Outlook applies reminder settings globally across the application, meaning you cannot easily disable them for just one account through standard settings.
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Frequently Asked Questions
Can I turn off email notifications but keep calendar reminders active for one account?
Yes. In both New Outlook and the Outlook mobile app, Mail and Calendar notifications are handled separately. You can set Mail notifications to 'None' while leaving Calendar reminders enabled for any specific account within the settings menu.
Why do I still get calendar reminders after disabling them in Classic Outlook?
Classic Outlook ties reminders to the default data file. If you have multiple accounts merged into one profile, calendar items synced to that default file may still trigger pop-ups. Upgrading to New Outlook or separating your accounts into distinct profiles is the best way to resolve this.
Do my Outlook calendar notification settings sync across all my devices?
Not necessarily. While web and New Outlook settings often sync if they use the same Microsoft cloud infrastructure, mobile app notification preferences (such as sounds, banners, and vibration) are device-specific. You will need to configure these settings independently on your smartphone.
