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How to Forward a Microsoft Teams Meeting When Not the Organizer
Question details
The user wants to know how to forward a Microsoft Teams meeting invitation to another person when they are an attendee rather than the meeting organizer.
- Product
- Microsoft Teams
- Device & OS
- not provided
- Scenario
- An attendee needs to invite an additional participant to a scheduled Teams meeting but is not the creator of the event.
- Observed behavior
- The attendee can usually forward the invitation via their calendar, but the option may occasionally be disabled if the organizer applied specific forwarding restrictions.
Open the meeting invitation in your calendar application and check if the 'Forward' button is visible. Keep in mind that meeting organizers have the authority to disable forwarding to prevent uninvited guests from joining.
Forward the Teams Meeting via Calendar
Use this standard method if the meeting organizer has allowed attendees to forward the invitation.
By default, most calendar applications like Outlook allow you to forward a meeting invite to others. When you do this, the new recipient will receive the meeting details, and the organizer will be notified.
Navigate to your calendar and double-click the Microsoft Teams meeting you wish to forward.
Locate and click the 'Forward' button in the top ribbon or toolbar of the meeting window.
Enter the email address of the person you want to invite, add a brief message explaining why you are forwarding the invite, and click 'Send'.
Request Permission when Forwarding is Restricted
Use this approach if the 'Forward' option is missing or grayed out on the meeting invitation.
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Frequently Asked Questions
Why is the forward button missing on my Teams meeting invite?
The meeting organizer has disabled the 'Allow forwarding' option in the Meeting Options. This security feature prevents attendees from sharing the invite with uninvited guests.
Will the organizer know if I forward a Teams meeting?
Yes, when you forward a Teams meeting invitation via your calendar, the organizer automatically receives an email notification stating that you forwarded the meeting and detailing who received it.
Can the forwarded recipient accept the meeting?
If forwarding is allowed by the organizer, the new recipient can accept or decline the meeting just like any other attendee, and their response will be sent directly to the organizer.
Can I share the meeting link instead of forwarding the invite?
Yes, you can copy the 'Click here to join the meeting' link from the invite body and share it. However, if the organizer has strict lobby settings, the guest may still be forced to wait in the lobby until the organizer admits them.
