Function Problems

Can VLOOKUP Return Cell Formatting and Comments? Solutions & Guide

Maira Mehtab Sep 28, 2026 869 views

Question details

The user wants to retrieve cell formatting, background colors, bold text, comments, and hyperlinks alongside the cell value when performing a VLOOKUP across hundreds of cells.

Product: Spreadsheet
Device & OS: not provided
Scenario: Looking up and pulling data from a large dataset where the visual formatting and metadata (such as cell comments and colors) are necessary for the final report.
Observed behavior: The VLOOKUP function only extracts and returns the plain text or numerical value, stripping away all original cell formatting, colors, and comments.

Before you start

Keep in mind that native spreadsheet functions are exclusively designed to calculate and return data values, and they cannot alter a cell's physical formatting or structural attributes.

Solution 1

Understand the Limitations of VLOOKUP

Clarifying how lookup functions handle data versus metadata in spreadsheets.

By design, VLOOKUP, XLOOKUP, and INDEX/MATCH in spreadsheet software can only retrieve the actual data values from a referenced cell. They cannot read, extract, or output cell metadata such as background colors, font styles (bold/italic), borders, comments, or interactive hyperlinks.

Review formula limitations

Recognize that any formula placed in a cell will only output a calculated or retrieved value to that specific destination cell, leaving the destination cell's existing formatting untouched.

Solution 2Recommended

Use Copy and Paste Special for Formatting and Comments

The most straightforward manual method to transfer complete cell attributes when retrieving values.

Solution 3

Use a VBA Macro to Automate Cell Formatting Retrieval

For processing hundreds of cells, a VBA macro can dynamically copy and paste exact cell matches, preserving all formatting and comments.

Seamless Data Management

Handle Complex Data and Formatting with WPS Spreadsheet

While native VLOOKUP cannot pull formatting, WPS Spreadsheet provides robust Paste Special features, an intuitive Format Painter, and full Macro support to easily manage your data's appearance and metadata.

1. Download and install WPS Office: Get WPS Office for free from the official website and open your existing spreadsheet workbook.
2. Run your VLOOKUP formulas: Extract your necessary data values using the standard VLOOKUP function just as you normally would.
3. Utilize the Format Painter: Select a source cell with the correct color and style, click the 'Format Painter' icon on the Home tab, and drag it across your VLOOKUP results to instantly apply the formatting.

Fully compatible with Microsoft Excel formulas like VLOOKUP, XLOOKUP, and HLOOKUP.Advanced Paste Special options to effortlessly copy formatting, comments, and specific values.Support for VBA and Macros to automate complex lookup and bulk formatting tasks.Lightweight, fast, and free to use with a user-friendly tabbed interface.

microsoft office alternative - wps office

Frequently Asked Questions

Can Conditional Formatting be used to color VLOOKUP results?

Yes. While VLOOKUP cannot directly copy the original cell's color, you can create a Conditional Formatting rule that uses a VLOOKUP formula to apply a specific color to the destination cell based on the retrieved value.

Do alternative formulas like XLOOKUP or INDEX/MATCH return cell colors?

No. Just like VLOOKUP, other lookup functions such as XLOOKUP and INDEX/MATCH only return the text or numeric data contained within the referenced cells, completely ignoring background colors, fonts, and comments.

How can I extract a clickable hyperlink using VLOOKUP?

VLOOKUP will extract the text of a hyperlink but drop its clickable properties. To keep the link clickable, you must wrap your VLOOKUP formula inside the HYPERLINK function (e.g., =HYPERLINK(VLOOKUP(...))).

Excel & Data Problems