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Can Regular Members Edit Planner Premium Custom Fields?
Question details
Users need to know if members without a Premium license can edit custom fields in Microsoft Planner.
- Product
- Microsoft Planner
- Device & OS
- not provided
- Scenario
- Updating advanced task information using custom fields within a Microsoft Planner board.
- Observed behavior
- Custom fields remain read-only for regular plan members who do not have the required Premium license assigned to their account.
Verify your current Microsoft 365 admin privileges, as you will need administrator access to view and assign Planner Premium licenses to your team members.
Assign Planner Premium Licenses to Required Users
Because custom fields are an advanced capability restricted to Premium plans, administrators must assign the appropriate licenses to any user who needs editing rights.
Microsoft restricts the creation and editing of custom fields to users holding a Planner Premium subscription. There is currently no built-in setting or workaround to remove this restriction for standard plan members.
Log in to the Microsoft 365 admin center using an account with Global Administrator or User Administrator privileges.
In the left-hand navigation menu, click on 'Users' and then select 'Active users'.
Locate and click on the name of the user who needs permission to edit Planner custom fields to open their account properties panel.
Go to the 'Licenses and apps' tab, scroll down to the licenses section, and check the box for a valid Planner Premium or Project Plan license.
Click the 'Save changes' button at the bottom of the panel. Ask the user to refresh their Planner session to access the newly unlocked editing features.
Boost Team Productivity with WPS Office
While Microsoft requires premium licenses for advanced task management features, WPS Office offers a free, lightweight, and highly compatible suite for team collaboration and customizable project tracking using spreadsheets.
- 1. Download and Install WPS Office: Visit the official WPS website, download the free version, and follow the simple installation prompts.
- 2. Create a Project Tracker: Open WPS Spreadsheet and use built-in templates to create a fully customizable project tracker with your own custom fields.
- 3. Share with Your Team: Upload your tracker to WPS Cloud and share the collaboration link with your team so everyone can edit tasks without premium license restrictions.
Frequently Asked Questions
What happens if a standard member tries to edit a Planner Premium custom field?
For users without a Premium license, custom fields will appear as read-only. They can view the data entered by Premium users but will be completely unable to modify or interact with the field contents.
Are there any administrative workarounds to allow standard users to edit these custom fields?
No. Microsoft strictly ties custom field editing capabilities to Planner Premium licenses. There are no tenant-level administrative settings or workarounds that can bypass this licensing restriction.
Can regular members still see the tasks that contain Premium custom fields?
Yes, standard members retain their normal access to tasks. They can view the tasks, update standard fields (like status or basic text descriptions), and see the values within Premium custom fields, even if they cannot edit those specific custom fields.
