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How to Align Microsoft 365 and Power BI License Expiration Dates
Question details
The user wants to know if Microsoft 365 and Power BI subscriptions can share the same expiration date and if Microsoft sends automated reminders before they expire.
- Product
- Microsoft 365 and Power BI
- Device & OS
- not provided
- Scenario
- Managing business software licenses and trying to simplify billing cycles by consolidating renewal dates.
- Observed behavior
- Seeking to coterminate subscriptions to simplify billing and ensure renewal notifications are successfully received by administrators.
Log in to the Microsoft 365 admin center using an account that has Global Administrator or Billing Administrator privileges.
Review Subscriptions and Request Cotermination
Check your current billing plans in the admin center and contact support or your reseller to align the expiration dates, a process known as cotermination.
License expiration dates vary based on when the subscriptions were purchased, the specific billing plan, and whether you bought them directly from Microsoft or through a third-party reseller. Aligning them requires a manual request depending on your licensing agreement.
Log in to the Microsoft 365 admin center at admin.microsoft.com.
In the left navigation menu, go to 'Billing' and select 'Your products' to view all active subscriptions.
Note the current expiration dates and renewal statuses for both your Microsoft 365 and Power BI licenses.
If you purchased directly from Microsoft, open a support ticket under the 'Help & support' tab to request cotermination. If you purchased through a reseller, contact them directly to align your billing dates.
Update Administrative Contact Details for Reminders
Ensure that the correct email addresses are configured so your organization does not miss automated license renewal reminders.
Switch to WPS Office to Avoid Complex Licensing
Managing multiple subscription expiration dates and cotermination agreements can be an administrative hassle. Consider WPS Office as a lightweight, user-friendly alternative to Microsoft Office. It offers robust tools for documents, spreadsheets, and presentations without the burden of complex subscription models.
- 1. Download the installer: Visit the official WPS Office website and download the free version for your operating system.
- 2. Install the software: Run the setup file and follow the on-screen instructions to complete the installation.
- 3. Open existing files: Instantly open and edit your existing Word, Excel, and PowerPoint files without formatting loss.
Frequently Asked Questions
What is subscription cotermination?
Cotermination is the process of adjusting the billing cycles of multiple subscriptions (like Microsoft 365 and Power BI) so that they all renew or expire on the exact same date, simplifying your invoice management.
Will Microsoft automatically send me a reminder before my licenses expire?
Yes, Microsoft typically sends renewal notifications to the designated billing and administrative contacts starting 30 days before the subscription expires, provided the contact information is up to date.
Can I align expiration dates if I purchased through a reseller?
If you purchase licenses through a Cloud Solution Provider (CSP) or reseller, you must contact them directly to align your expiration dates. They manage your billing platform and can facilitate cotermination according to their specific billing cycles.
Does aligning expiration dates change my license costs?
Aligning expiration dates usually results in a prorated charge or credit to bridge the gap between the old renewal date and the new unified date, but it does not change the base cost of the license itself.
