Office Compatibility Issues

How to Embed Video in PowerPoint Without Losing Custom Fonts

Chanuka Geekiyanage Oct 22, 2026 868 views

Question details

The user needs to add a video to a PowerPoint portfolio and ensure that the custom fonts used in the presentation remain intact when opening the file on a different computer.

How to Add a PowerPoint Video Without Losing Custom Fonts

Product: PowerPoint
Device & OS: not provided
Scenario: Creating a presentation portfolio with embedded media to be showcased or reviewed on external computers.
Observed behavior: Custom fonts revert to default system fonts and linked videos fail to play when the presentation is transferred to a new machine without proper embedding or file management.

Before you start

Ensure you have the original video file saved locally on your current device, and verify whether the license of your custom font permits file embedding.

Solution 1Recommended

Embed Fonts in the File and Insert Video Locally

This is the most reliable method to ensure your presentation looks and functions exactly the same on any device by embedding the fonts directly and avoiding broken video links.

By configuring your save settings to embed TrueType fonts, you bundle the typography into the presentation file itself. Storing the video in the same folder before inserting it ensures the file paths remain consistent.

Transfer the video file

Upload your video to a secure cloud service like OneDrive or copy it to a USB flash drive, then download it onto the computer where you are finalizing the presentation.

Embed the custom fonts

Open your presentation in PowerPoint, go to File > Options, and select the Save tab from the left-hand menu.

Enable font embedding

Scroll down to 'Preserve fidelity when sharing this presentation' and check the box for 'Embed fonts in the file'. Choose 'Embed all characters' for the best results if others might need to edit it, then click OK.

Insert the local video

Navigate to the slide where you want the video to appear. Click the Insert tab on the ribbon, select Video, and choose 'This Device' to locate and insert your downloaded video file.

Embed Fonts in the File and Insert Video Locally

Font Licensing Restrictions: Not all fonts can be embedded. If the font creator has restricted the license (e.g., 'Print/Preview only'), PowerPoint will display a warning, and the font will not embed. In this case, use the manual installation method.

Solution 2

Manually Install Custom Fonts on the Target Computer

If font embedding fails due to licensing restrictions, installing the font directly onto the operating system of the target computer is a guaranteed workaround.

Present Seamlessly with WPS Presentation

Create and Share Presentations without Formatting Loss

WPS Presentation makes it incredibly simple to embed media and manage custom typography. You can ensure your portfolio looks perfect on any device without worrying about broken videos or missing fonts.

1. Open your presentation: Launch WPS Presentation and open your portfolio file.
2. Insert the video: Navigate to the Insert tab, click Video, and choose 'Local Video' to embed your media directly into the slide.
3. Access save settings: Click the Menu icon in the top-left corner, click Options, and navigate to the 'General and Save' tab.
4. Embed the fonts: Check the box for 'Embed TrueType fonts' under the save options, then click OK and save your file to finalize.

Fully compatible with Microsoft PowerPoint (.pptx) formatsEasily embed TrueType fonts to prevent formatting changesSeamless local and cloud video insertionLightweight, fast, and free to use

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Frequently Asked Questions

Why is my video not playing on another computer?

This usually happens if the video was linked instead of embedded, or if the original video file was not transferred along with the presentation. To fix this, always transfer the actual video file and insert it from a local folder on the target device.

Can I embed a YouTube video and still keep custom fonts?

Yes, inserting an online video and embedding custom fonts are independent features. You can insert an online video via the Insert tab, but keep in mind that you will need an active internet connection during the presentation to play it.

How do I know if a font can be embedded in a presentation?

Fonts come with specific embedding permissions set by their creators. Fonts with 'Installable' or 'Editable' permissions can be embedded without issues. If a font is marked as 'Restricted' or 'Print/Preview only', the software will alert you that it cannot be saved within the file.

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