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How to View All Tags in a OneNote Section Group
Question details
The user needs to view a complete list of outstanding to-do tags within a specific section group, but the application fails to display them all.
- Product
- Microsoft OneNote (Microsoft 365)
- Device & OS
- not provided
- Scenario
- Attempting to generate a comprehensive tag summary across a section group or multiple notebooks to track all outstanding to-do items.
- Observed behavior
- The Tag Summary pane displays incomplete results, missing some outstanding tags even when the search scope is set to all notebooks, and forces unchecked items into a single category view.
Ensure that your OneNote notebooks are fully synced across your Microsoft 365 account, as unsynced pages will not appear in the global Tag Summary search index.
Adjust Tag Summary Search Scope and Refresh Results
Use the built-in Find Tags pane to manually adjust the search scope to your specific section group and force OneNote to re-index the outstanding tags.
OneNote occasionally limits search results to the current page or section to save memory. Expanding the search scope manually and refreshing the results is the most effective way to retrieve missing tags.
Navigate to the 'Home' tab on the OneNote ribbon and click on the 'Find Tags' button to open the Tags Summary pane on the right side of your screen.
Scroll to the bottom of the Tags Summary pane, click the 'Search' dropdown menu, and select either 'Section Group' or 'All Notebooks' depending on your tracking needs.
Locate the 'Show only unchecked items' checkbox at the bottom of the pane. Toggle this setting on and off to reset the view and ensure it isn't hiding uncompleted tasks.
Click the 'Refresh Results' button in the Tags Summary pane. Allow a few moments for the application to scan all pages within the selected section group and populate the missing tags.
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Frequently Asked Questions
Why does OneNote stop showing my to-do tags?
OneNote may stop displaying tags if the search index is incomplete, the notebook has not fully synced to the cloud, or the search scope at the bottom of the Tag Summary pane is restricted to a single page rather than a section group.
How do I create a consolidated summary page of all my tags?
Open the Tags Summary pane by clicking 'Find Tags' on the Home tab, adjust your search scope to 'All Notebooks' or 'Section Group', and then click the 'Create Summary Page' button at the bottom of the pane.
Can I view unchecked to-do tags alongside other tag types?
Yes, by unchecking the 'Show only unchecked items' option in the Tags Summary pane, you can view all tag types together. You can further organize them by changing the 'Group tags by' dropdown to sort by Tag Name, Section, Title, Date, or Note.
