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Can Microsoft Forms Show Who Has Not Responded and Set Deadlines?

Maira Mehtab Sep 20, 2026 869 views

Question details

The user wants to know if Microsoft Forms can display real-time response progress, identify which specific recipients have not yet responded, and how to configure a submission deadline.

Product: Microsoft Forms
Device & OS: not provided
Scenario: Tracking survey or quiz responses and managing submission timeframes.
Observed behavior: The user needs to view non-respondents against a specific recipient list and restrict late submissions by setting an expiration date.

Before you start

Before checking response tracking, ensure you are logged into your Microsoft 365 account and have owner or co-author permissions for the specific form or quiz.

Solution 1Recommended

How to View Responses and Set an End Date in Microsoft Forms

While you cannot track exactly who hasn't responded directly within the platform, you can view submitted responses and enforce a strict deadline for your form.

Microsoft Forms currently does not have a built-in feature to cross-reference a recipient list to see exactly who has not responded. It only records users who have successfully submitted their answers.

However, you can easily set a specific deadline (End Date) to prevent any submissions after a certain time.

Open your Form

Navigate to Microsoft Forms and open the specific form or quiz you want to manage.

Access Settings

Click on the three dots (More form settings) in the top right corner of the screen and select "Settings".

Set a Deadline

Under the "Options for responses" section, check the box next to "End date". Choose your desired date and time to automatically lock the form.

Tracking limitation: To track non-respondents, you will need to export the submitted responses to Excel and manually compare the respondents' email addresses against your original distribution list.

Solution 2

Submitting a Feature Request

Since identifying non-respondents isn't currently supported natively, you can submit a feature request to Microsoft.

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Frequently Asked Questions

Can I send automatic reminders to people who haven't responded in Microsoft Forms?

No, since Microsoft Forms cannot identify who hasn't responded from a custom list, it does not support sending automatic reminders to non-respondents. You must track this manually using Excel and send reminders through your email client.

How do I see who has already responded to my Microsoft Form?

Go to the "Responses" tab in your form. You can click "View results" to see individual responses or select "Open in Excel" to download a spreadsheet containing the names and emails of everyone who has successfully submitted the form.

What happens when the end date is reached in Microsoft Forms?

Once the specified end date and time are reached, the form automatically stops accepting new submissions. Users who try to access the form will see a message stating that the form is no longer accepting responses.

Can I change the deadline after the form has been shared?

Yes, you can update or remove the end date at any time by going back to the Settings menu and adjusting the "End date" option. The changes will take effect immediately without needing to resend the form link.

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