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How to Change a Microsoft Forms Drop-Down Question to a Text Question

Olivia Miller Oct 9, 2026 869 views

Question details

The user wants to convert an existing drop-down question in Microsoft Forms into a standard text-input question.

How to Change a Microsoft Forms Drop-Down Question to a Text Question

Product: Microsoft Forms
Device & OS: not provided
Scenario: Updating a survey or quiz layout where a previously created drop-down list needs to be changed to an open text response.
Observed behavior: Microsoft Forms does not provide a direct conversion toggle or button to switch an existing drop-down question into a text question.

Before you start

Make sure to copy your original question wording and note any active branching logic before deleting the drop-down question, as deleting it will erase its current configuration.

Solution 1Recommended

Manually Replace the Drop-Down Question

Since Microsoft Forms lacks a direct question-type conversion tool for this scenario, you must delete the original drop-down and create a new text question in its place.

This method ensures that your new question functions properly as an open-ended text field while maintaining the exact wording of your original question.

Copy the question text

Click on your existing drop-down question to edit it. Highlight the question text and copy it to your clipboard.

Delete the drop-down question

While the drop-down question is selected, click the trash can (Delete) icon located in the upper right corner of the question box.

Add a new Text question

Click the '+ Add new' button in the exact location where your deleted question used to be, and select 'Text' from the available options.

Paste and configure

Paste your copied text into the new question field. Adjust the settings to match your previous requirements, such as enabling the 'Required' toggle or the 'Long answer' option.

Review branching logic

If your form relies on branching logic to direct users, click the three dots (More settings) menu at the top right of the form, select 'Add branching', and ensure your new text question is properly linked.

Submit Feedback: If a direct conversion feature would improve your workflow, consider submitting feedback through the Microsoft 365 platform to request this capability in future updates.

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Frequently Asked Questions

Will deleting the drop-down question erase existing responses?

Yes, if your form is already live and has collected responses, deleting the question will permanently remove the data associated with it. It is strongly recommended to export your current responses to Excel before making any structural changes to a live form.

Can I convert a multiple-choice question to a drop-down list?

Yes. While you cannot convert drop-downs to text fields directly, you can switch between a standard Choice question (radio buttons) and a drop-down. Click the three dots on a Choice question and select 'Drop-down' from the menu.

How do I move my new text question to the correct position?

After adding the new text question, click on it to make it active. Use the up and down arrows located in the top right corner of the question box to move it up or down until it reaches the desired spot in your form.

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