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How to Change Microsoft Teams Meeting Transcription Language to French
Question details
The user needs to change the transcription language of a recurring Microsoft Teams meeting from English to French and restart the transcription process so that Copilot can generate accurate meeting summaries.
- Product
- Microsoft Teams
- Device & OS
- not provided
- Scenario
- Managing recurring meeting transcriptions for AI-powered summarization.
- Observed behavior
- The recurring meeting was incorrectly transcribed in English instead of French, resulting in inaccurate or unusable Copilot summaries.
Before changing the transcription settings, ensure you have the necessary organizer or co-organizer permissions in the Microsoft Teams meeting to start, stop, or delete transcripts.
Verify Transcription Permissions and Download Availability
Check if you have the correct administrative rights to manage the transcript by attempting to access or download previous meeting records.
To troubleshoot transcription issues, it is important to confirm whether your account has the correct permissions. If you cannot download or view previous transcripts, you may need to contact your IT administrator to adjust your meeting policies.
Navigate to your Microsoft Teams calendar and double-click the recurring meeting event.
Click on the 'Recordings & Transcripts' tab at the top of the meeting details page.
Attempt to download the previous English transcription. If the download option is available, you have the necessary permissions to manage and delete transcripts.
Delete Incorrect Transcript and Restart in French
Remove the inaccurate English transcript and manually select French as the spoken language when restarting the transcription.
Looking for a Lightweight Alternative for Meeting Notes?
While Microsoft Teams handles live audio transcriptions, organizing, editing, and sharing your final meeting minutes is much easier with WPS Office. As a free, lightweight, and highly compatible alternative to Microsoft Office, WPS allows you to seamlessly edit Word documents, format meeting notes, and collaborate with your team without heavy subscription fees.
- 1. Download WPS Office: Install WPS Office for free from the official website on your preferred device.
- 2. Import Your Transcript: Open the downloaded Teams transcript (.docx) directly in WPS Writer.
- 3. Edit and Summarize: Format the text, highlight key points, and use WPS AI to quickly generate actionable items from your French meeting notes.
Frequently Asked Questions
Why did my Teams meeting transcribe in English instead of French?
Microsoft Teams often defaults the transcription language to the primary language set in your Teams app or organization's tenant settings. If the actual spoken language is French, you must manually change the spoken language setting in the transcript pane during the meeting.
Can Copilot summarize a meeting if the transcript is in the wrong language?
Copilot relies heavily on the text provided in the transcript. If a French meeting is transcribed using the English language model, the text will be garbled or inaccurate, which prevents Copilot from generating a useful or accurate summary.
Who has permission to delete a Microsoft Teams transcript?
Only the meeting organizer, designated co-organizers, or the specific participant who initiated the transcription process have the permissions required to delete or manage the transcript files.
Can I translate an existing English transcript to French?
Yes. If the meeting was spoken in English but you need French notes, you can download the transcript as a Word document (.docx) and use document editing software like WPS Office or Microsoft Word to translate the text.
