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How to Collect Name and Employee ID in Microsoft Forms Without Counting Questions

Adam Davis Oct 12, 2026 868 views

Question details

Users need a way to collect a respondent's name and employee ID in a Microsoft Forms quiz without these fields being counted as numbered or graded questions.

How to Collect Name and Employee ID in Microsoft Forms Without Counting Questions

Product: Microsoft Forms
Device & OS: not provided
Scenario: Creating an assessment or quiz where respondent identification is required for tracking purposes.
Observed behavior: Microsoft Forms natively treats all added fields as standard questions, altering the overall question numbering and potentially affecting quiz grading.

Before you start

Before proceeding, determine if your respondents are internal (within your organization) or external, as internal users can have their names recorded automatically without requiring a dedicated form question.

Solution 1Recommended

Use Internal Settings to Automatically Record Name

If your respondents belong to the same organization, you can configure Microsoft Forms to automatically capture their names without adding a visible question.

This method eliminates the need for a 'Name' question entirely, though you will still need a solution for the Employee ID if it is not mapped to their profile.

Open Form Settings

Click the three dots (More form settings) in the top right corner of your Microsoft Forms screen and select 'Settings'.

Select 'Record Name'

Under the 'Who can fill out this form' section, choose 'Only people in my organization can respond' and check the box for 'Record name'.

Review Responses

When users submit the form, their names will automatically be captured in the backend and visible in the Excel results export.

Use Internal Settings to Automatically Record Name

Limitation: This feature requires respondents to have an Office 365 account within your organization. It does not automatically capture the Employee ID unless handled by an external script.

Solution 2

Add Fields as Ungraded Text Questions in a Separate Section

Since Microsoft Forms forces all fields to be numbered, you can isolate identification questions in a dedicated section and assign them zero points so they do not impact the quiz score.

Solution 3

Use Power Automate for Custom Metadata Collection

Use Microsoft Power Automate to extract the user's Office 365 profile data (including Employee ID, if configured by your IT admin) immediately after they submit a response.

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Frequently Asked Questions

Can I completely hide the question numbers in Microsoft Forms?

No, Microsoft Forms automatically numbers all questions chronologically. There is currently no native setting to hide or disable question numbering.

How do I stop identification questions from affecting the total quiz score?

When setting up the Name and Employee ID text questions, simply leave the 'Points' field blank or enter '0'. The form will not calculate these towards the total possible score.

Can external users automatically have their names recorded?

No, the 'Record name' feature only works for users within your own Office 365 organization who are logged in. External users (Anonymous) must manually type their name into a designated question field.

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