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How to Copy Multiple Outlook Emails to OneNote as Separate Pages

Natalie Taylor Oct 19, 2026 868 views

Question details

The user wants to copy multiple Outlook emails into OneNote simultaneously, with the goal of having each email automatically appear on its own separate page.

How to Copy Multiple Outlook Emails to OneNote as Separate Pages

Product: Microsoft OneNote, Microsoft Outlook
Device & OS: not provided
Scenario: Organizing multiple emails from Outlook into OneNote for documentation or note-taking purposes.
Observed behavior: OneNote does not automatically create a new page for each copied email. Instead, multiple dragged emails are placed onto a single page as attachments.

Before you start

Ensure you have both Microsoft Outlook and the OneNote 2016 desktop application installed, as the drag-and-drop printout workaround is not supported in the OneNote for Windows 10 app.

Solution 1Recommended

Insert Multiple Outlook Emails as Printouts on a Single OneNote Page

While you cannot automatically generate separate pages for each email, you can insert multiple emails as printouts onto a single page using OneNote 2016.

This method places all selected emails sequentially on the active page rather than dividing them into separate pages. It requires the OneNote 2016 desktop app and will not work in OneNote for Windows 10.

Select emails in Outlook

Open Microsoft Outlook and select the multiple emails you want to copy from your inbox.

Drag to OneNote

Drag the selected emails from Outlook and drop them onto your desired page in the OneNote 2016 application. They will initially appear as email attachment icons.

Select all icons

Hold down the Ctrl key on your keyboard and click each newly inserted email icon to select them all simultaneously.

Insert as Printout

Right-click the selected icons and choose 'Insert as Printout' from the context menu. Confirm any warning messages that appear to render the email contents on the page.

Insert Multiple Outlook Emails as Printouts on a Single OneNote Page

Submit Feature Feedback: If you require the ability to automatically create separate pages for each email, consider requesting this feature by navigating to File > Feedback within OneNote.

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Frequently Asked Questions

Does OneNote for Windows 10 support dragging and dropping multiple emails?

No, the drag-and-drop method for inserting multiple emails as printouts is only supported in the OneNote 2016 desktop application. It does not work in the OneNote for Windows 10 app.

Can I automatically create a new OneNote page for each email?

Currently, OneNote does not support automatically placing multiple copied emails onto separate pages. Any emails dragged into OneNote will be inserted together onto the same active page.

Why do my dragged emails appear as icons instead of readable text?

When you drag emails from Outlook into OneNote, they are inserted as file attachments by default. You must right-click the icons and select 'Insert as Printout' to display their text contents on the page.

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