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How to Create a Follow-Up Section After Submission in Microsoft Forms

Bushra Parveen Oct 9, 2026 868 views

Question details

Users are looking for a way to allow one person to submit part of a form and another person to reopen, edit, and complete the remaining sections later.

How to Create a Follow-Up Section After Submission in Microsoft Forms

Product: Microsoft Forms
Device & OS: not provided
Scenario: Handling multi-stage workflows, such as maintenance requests, where an initial user reports an issue and a technician adds completion details and photos to the same record.
Observed behavior: Microsoft Forms does not natively support multi-user co-authoring or pausing and reopening the same submission by different individuals.

Before you start

Since Microsoft Forms lacks built-in multi-stage submission capabilities, ensure you have access to Microsoft Power Automate and SharePoint to build an integrated workflow workaround.

Solution 1Recommended

Create a Multi-Stage Workflow using Power Automate and SharePoint

Connect two separate forms using Power Automate and store the combined data in a single SharePoint list to simulate a follow-up section.

This method uses an initial request form for the first user and a secondary form for the follow-up user, tying them together in a centralized SharePoint list.

Create the Initial Request Form

Open Microsoft Forms and design the first form containing the fields required for the initial request (e.g., issue description, location).

Set Up a SharePoint List

Go to SharePoint and create a new List. Add columns that correspond to both the initial request fields and the future follow-up fields (e.g., technician name, completion status, photos).

Build the First Power Automate Flow

In Power Automate, create an automated cloud flow triggered by 'When a new response is submitted' in Microsoft Forms. Add an action to 'Create item' in your SharePoint List using the dynamic content from the form, and add a 'Send an email' action to notify the follow-up team.

Create the Follow-Up Form

Create a second Microsoft Form specifically for the follow-up details. Include a question asking for the unique Request ID (which corresponds to the SharePoint item ID).

Build the Second Power Automate Flow

Create another flow triggered by the submission of the second form. Use the 'Update item' action in SharePoint to add the new follow-up data (comments, photos) to the original record by matching the Request ID.

Create a Multi-Stage Workflow using Power Automate and SharePoint

Data Consistency: Ensure the unique identifier (like a Request ID) is clearly communicated to the follow-up team so the second flow updates the correct SharePoint record.

Solution 2

Build a Single Editable Record with Power Apps

If you require a true single-record interface where multiple users can log in and update their respective sections, Power Apps is the ideal solution.

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Frequently Asked Questions

Can multiple users edit the same response in Microsoft Forms?

No, Microsoft Forms does not natively support co-authoring or allowing a secondary user to open and complete a form submitted by someone else. You must use Power Automate and SharePoint to simulate this workflow.

Can a respondent edit their own Microsoft Forms submission later?

Yes, if the form creator enables the 'Allow respondents to edit their responses' setting in the form options. However, this only allows the original submitter to make changes, not a manager or technician.

How can I automatically notify a manager when a form is submitted?

You can easily set this up using Microsoft Power Automate. Create a flow triggered by 'When a new response is submitted' and add an action to send an email or a Microsoft Teams message to the designated manager with the form details.

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