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How to Move a Microsoft Form to a Shared Folder or Microsoft 365 Group

Phi Hung Vo Oct 22, 2026 868 views

Question details

The user wants to organize or share a Microsoft Form by moving it into a shared folder or assigning it to a Microsoft 365 Group for team access.

How to Move a Microsoft Form to a Shared Folder or Microsoft 365 Group

Product: Microsoft Forms
Device & OS: not provided
Scenario: Collaborating on form creation and managing form ownership within a team or organization.
Observed behavior: Microsoft Forms cannot be saved or moved into standard shared folders like regular Word or Excel documents, requiring specific sharing or group-transfer settings.

Before you start

Ensure you are the original owner of the Microsoft Form and that the target Microsoft 365 Group has already been created by your administrator.

Solution 1Recommended

Transfer Form Ownership to a Microsoft 365 Group

This method moves the form to a group, giving all group members administrative access and fulfilling the need for a shared workspace.

Because Microsoft Forms are web-based services rather than traditional files, you cannot drag and drop them into a standard shared folder. Moving the form to a Microsoft 365 Group is the official way to grant ownership and management rights to your team.

Access Microsoft Forms

Open your web browser, navigate to the Microsoft Forms website, and sign in with your Microsoft 365 account credentials.

Locate the form

Scroll down to the 'My forms' section on your dashboard and find the specific form you wish to transfer.

Open more options

Click on the 'More options' icon (represented by three dots) located in the top right corner of the form's tile.

Select Move to a group

Choose 'Move to a group' from the dropdown menu that appears.

Confirm the target group

Select the appropriate Microsoft 365 Group from the provided list to complete the transfer. All group members will now have access to manage the form.

Transfer Form Ownership to a Microsoft 365 Group

One-Way Action: Once a form is moved to a Microsoft 365 Group, the action cannot be reversed. The group permanently becomes the owner of the form.

Solution 2

Share a Form to Collaborate Without Moving It

If you do not want to change the form's ownership but still want team members to edit it, sharing a collaboration link is the best alternative to a shared folder.

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Frequently Asked Questions

Can I save a Microsoft Form directly into a OneDrive or SharePoint shared folder?

No, Microsoft Forms are managed as cloud services rather than traditional files. You cannot drag and drop a Form into a shared folder; instead, you must move the form to a Microsoft 365 Group or share a collaboration link.

What happens to the form data when I move it to a Microsoft 365 Group?

Once a form is moved to a Microsoft 365 Group, the group becomes the owner of the form. All existing response data is retained, and all members of the group gain access to edit the form and view its responses.

Can I move a Microsoft Form back to my personal account after moving it to a group?

No, moving a form to a Microsoft 365 Group is currently a one-way action. Once the ownership is transferred to the group, it cannot be moved back to an individual user's 'My forms' section.