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How to Notify Users When Microsoft Forms Quiz Scores Are Posted

John Wilson Oct 9, 2026 870 views

Question details

The user needs a method to alert participants when their Microsoft Forms quiz scores are released, as they are not notified automatically.

How to Notify Users When Microsoft Forms Quiz Scores Are Posted

Product: Microsoft Forms
Device & OS: not provided
Scenario: Releasing quiz scores several days after participants have submitted their responses.
Observed behavior: Microsoft Forms does not provide a built-in, out-of-the-box notification to alert users when their scores are posted, requiring manual workarounds or external automation.

Before you start

Ensure you have the email addresses of all quiz participants and access to your Microsoft 365 account to use Outlook for manual emails or Power Automate for automated flows.

Solution 1Recommended

Automate Notifications Using Power Automate

Create an automated cloud flow to automatically send an email to participants when you process or post their quiz scores.

Since Microsoft Forms lacks a native notification feature for delayed score releases, Power Automate is the most robust solution for organizational environments. You can set up a flow that triggers an email containing the form link.

Access Power Automate

Log in to Microsoft Power Automate with your Microsoft 365 credentials and click on 'Create' to start a new automated cloud flow.

Set Up the Trigger

Search for Microsoft Forms and select the trigger 'When a new response is submitted'. Provide your specific Form ID.

Configure the Workflow Delay or Condition

Add actions to retrieve the respondent details. If you release scores manually on a specific date, you can add a 'Delay until' action, or trigger a secondary flow based on an updated SharePoint list tracking the grades.

Add the Email Action

Add the 'Send an email (V2)' action. In the 'To' field, insert the dynamic content for the respondent's email. In the email body, provide a notification message and paste the original quiz link so they can review their results.

Automate Notifications Using Power Automate

Power Automate Community Support: Building a custom flow for delayed grading can be complex. Visit the Microsoft Power Automate Community forums (Building Flows) for specialized templates and troubleshooting assistance.

Solution 2

Send a Manual Email Notification

Manually email the participants with the quiz link once you have finished grading and posting the scores.

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Frequently Asked Questions

Why didn't participants receive an automatic email when I clicked 'Post scores'?

Microsoft Forms does not currently feature built-in email notifications for users when scores are posted. Clicking 'Post scores' simply makes the results accessible when the user visits the original form link.

Do participants need a Microsoft account to view their posted scores?

If your form was restricted to 'Only people in my organization can respond', participants must sign in with their organizational credentials to view their scores. If it was anonymous, individualized score tracking and viewing via the link is not possible.

Can I customize the email notification sent via Power Automate?

Yes, Power Automate allows full customization of the email subject and body. You can use dynamic content to insert the participant's name, their exact score, and the direct link to the quiz.

How can I export Microsoft Forms quiz scores for my records?

Navigate to the 'Responses' tab in your Microsoft Forms quiz and click 'Open in Excel'. This downloads a spreadsheet containing all participant data, submission times, and graded scores.

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