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How to Track Reassigned Tasks in Power Automate Workflows

Maira Mehtab Oct 7, 2026 869 views

Question details

The user needs to identify and track when an assigned user reassigns a task within Power Automate approval workflows.

How to Track Reassigned Tasks in Power Automate Workflows

Product: Microsoft Power Automate
Device & OS: not provided
Scenario: Managing approval workflows and tracking task assignments for compliance or operational reporting.
Observed behavior: The workflow needs to capture reassignment data, which relies on accessing specific approval action outputs and available audit logs.

Before you start

Ensure you have adequate permissions to view the run history, Dataverse tables, and audit logs for the specific Power Automate environment you are troubleshooting.

Solution 1Recommended

Review Approval Action Outputs and Audit Logs

Check the raw output data of your approval actions and Dataverse tables to locate reassignment details.

Standard Power Automate approval actions process the workflow but may not proactively send notifications when a task is reassigned before completion. You can track these changes by inspecting the flow's raw JSON outputs or querying the underlying Dataverse tables.

Open Flow Run History

Navigate to your Power Automate dashboard, select the flow in question, and click on a recent run from the run history where you know a task was reassigned.

Examine Approval Action Outputs

Locate the 'Start and wait for an approval' action in the run details. Click 'Show raw outputs' to view the JSON data returned by the step.

Query Dataverse Tables

For more detailed real-time tracking, navigate to Microsoft Dataverse and check the 'Approval', 'Approval Request', and 'Approval Response' tables to see active assignment records and changes.

Review Approval Action Outputs and Audit Logs

Dataverse Requirement: Tracking reassignments via Dataverse requires a premium license or an environment where Dataverse is properly provisioned for approvals.

Solution 2

Consult the Microsoft Power Automate Community

For complex or workflow-specific reassignment tracking, reach out to community specialists for custom solutions.

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Frequently Asked Questions

Can I trigger a new action immediately when a task is reassigned in Power Automate?

Standard approval actions usually wait for the final outcome. To trigger automated actions immediately upon reassignment, you must use Microsoft Dataverse triggers to monitor the Approval tables directly for record updates.

Where is approval data stored in Power Automate?

Approval data is securely stored in Microsoft Dataverse tables. Specifically, the 'Approval', 'Approval Request', and 'Approval Response' tables hold the detailed records of assignments, reassignments, and outcomes.

Why isn't a reassignment showing up in my flow's raw output?

If the flow is still actively waiting for the final approval, the 'Start and wait for an approval' action outputs will not generate until the task is completely finished. You must check the active Dataverse records to see real-time mid-process reassignments.

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