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How to Transfer Students, Grades, and OneNote Assignments Between Teams Classes

Rana Garcia Oct 7, 2026 868 views

Question details

A teacher needs to divide a class in Microsoft Teams and move specific students to a new team while retaining their grades, assignments, and OneNote content.

How to Transfer Students, Grades, and OneNote Assignments Between Teams Classes

Product: Microsoft Teams
Device & OS: not provided
Scenario: Dividing an existing grade 9 class and transferring selected students to a newly created Microsoft Teams class.
Observed behavior: There is no built-in feature in Microsoft Teams to directly transfer students along with their corresponding grades, assignments, and OneNote files to a different class team.

Before you start

Before removing any students from the original team, ensure you have exported their grades to an Excel CSV file and installed the desktop version of OneNote for manual copying.

Solution 1Recommended

Manually Move Students and Copy OneNote Sections

Because Microsoft Teams lacks a direct transfer feature, you must manually add students to the new team, remove them from the old team, and use the OneNote desktop app to copy their sections.

Microsoft Teams does not currently provide a built-in tool to transfer students, grades, or assignments directly between class teams. The process requires a manual workaround to ensure students have access to the new class and their previous notes are preserved.

Export Current Grades

Before making changes, navigate to the Grades tab in the old Class Team and click 'Export to Excel' to save a CSV backup of the student's grades.

Add Students to the New Team

Go to the new Class Team, click 'More options' (the three dots next to the team name), select 'Add member', and enter the students' names to invite them.

Remove Students from the Old Team

Navigate to the old Class Team, click 'More options', and select 'Manage team'. Find the transferred students under 'Members and guests', and click the 'X' to remove them from the roster.

Copy OneNote Sections Manually

Open the Class Notebook in the desktop version of OneNote. Right-click the student's section in the old notebook, select 'Move or Copy', and choose the destination in the new Class Notebook.

Manually Move Students and Copy OneNote Sections

Linked Files Warning: Files linked in OneNote or past assignments may not transfer permissions correctly. Verify linked files manually, as you might need to re-upload or re-share them in the new Team.

Free Microsoft Office alternative

Manage Exported Class Grades Easily with WPS Office

Since Microsoft Teams requires manual grade management when transferring students, WPS Office provides a free, lightweight, and highly compatible alternative to Microsoft Office for organizing your exported CSV grade files seamlessly.

1. Download and Install: Get WPS Office for free from the official website and install it on your computer.
2. Open Exported Teams Data: Launch WPS Spreadsheet, click File > Open, and select the CSV grade file you exported from Microsoft Teams.
3. Organize Student Records: Use built-in filters, sorting, and cell formatting tools to securely manage and archive grades for your transferred students.

Fully compatible with Microsoft Excel formats (.xlsx, .csv) for accurate grade tracking.Free and lightweight suite, perfect for educators looking for cost-effective software.Familiar tabbed user interface makes it easy to transition and manage multiple class records.Seamless document editing and organization for lesson planning.

Frequently Asked Questions

Can I move assignments directly between Teams classes?

No, Microsoft Teams does not support moving assignments directly between classes. You will need to recreate the assignments in the new class team and manually record past grades for transferred students.

What happens to a student's data when they are removed from a Team?

When a student is removed from a class team, their submitted assignments and grades remain in the old team but are hidden from the active view. The teacher can still access them by viewing inactive or dropped students in the assignment settings.

Why aren't linked files opening in the copied OneNote section?

When copying sections to a new notebook, linked files often retain their original SharePoint permissions from the old class team. You may need to update the sharing settings or re-attach the files in the new notebook to grant access.

How can I save a backup of my class grades before transferring students?

Navigate to the Grades tab in your Microsoft Teams class and click 'Export to Excel'. This downloads a CSV file containing all current assignments and grades, which you can open with WPS Office or Microsoft Excel.

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