Others

How to View All Team Tasks in Microsoft Project Online

Amos Gikunda Oct 7, 2026 869 views

Question details

The user wants to see all tasks assigned to all team members in Microsoft Project Online, rather than just their own personal tasks.

How to View All Team Tasks in Microsoft Project Online

Product: Microsoft Project Online
Device & OS: not provided
Scenario: Managing and tracking team-wide assignments and workloads.
Observed behavior: The default Tasks page in the Project Web App only displays tasks assigned to the currently signed-in user, restricting visibility of the full team's workload.

Before you start

Ensure you have the appropriate permissions in Microsoft Project Online to access the Resource Center and view other team members' assignments.

Solution 1Recommended

Use the Resource Center to View Team Tasks

Since the personal Tasks page cannot be modified to show everyone's tasks, you must use the Resource Center to view team-wide assignments.

The Tasks page in the Project Web App is strictly designed to allow each individual team member to manage only their own workload. To oversee the entire team's tasks, the Resource Center provides a consolidated view of all resource assignments.

Open the Resource Center

Navigate to the Project Web App (PWA) and click on 'Resource Center' in the left-hand navigation menu.

Select Team Members

In the Resource Center, locate the team members whose tasks you want to view and check the boxes next to their names.

View Resource Assignments

Go to the 'Resources' tab on the ribbon and click on the 'Resource Assignments' button. This will display all the tasks assigned to the selected resources.

Use the Resource Center to View Team Tasks

Permission Requirements: If you cannot access the Resource Center or select certain team members, you may need your administrator to grant you Resource Manager or Portfolio Manager permissions.

Free Microsoft Office alternative

Manage Projects Efficiently with WPS Office

While Microsoft Project is a specialized tool, you can easily track and manage team tasks using WPS Spreadsheet. WPS Office is a free, lightweight, and user-friendly alternative to Microsoft Office, offering full format compatibility, a familiar UI, and seamless migration for all your project tracking needs.

1. Download and Install WPS Office: Get the free WPS Office suite from the official website and install it on your device.
2. Open a Project Tracker Template: Launch WPS Spreadsheet, go to the Template library, and search for 'Project Tracking' or 'Task Management' to open a ready-to-use template.
3. Manage Team Tasks: Easily assign tasks, update statuses, and share the spreadsheet with your team members for real-time collaboration.

Free and lightweight with a familiar, easy-to-use interfaceSeamless migration from Microsoft OfficeFull compatibility with Microsoft Excel (.xlsx) formats for task trackingRich built-in templates for project management and team collaboration

microsoft office alternative - wps office

Frequently Asked Questions

Can I change my personal Tasks page to show the whole team's tasks?

No, the personal Tasks page in the Project Web App is specifically designed to only show tasks assigned to the currently signed-in user. You must use the Resource Center to view team-wide assignments.

Why can't I see other team members in the Resource Center?

You may lack the necessary permissions. In Microsoft Project Online, viewing other resources requires specific administrative or portfolio manager permissions. Contact your administrator if you cannot see your team.

Can I export these team task assignments to a spreadsheet?

Yes, once you have the Resource Assignments view open in Microsoft Project Online, you can typically use the 'Export to Excel' feature in the ribbon to download and analyze the task data.

Office Quick Solutions