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How to View Tasks Assigned by You in Microsoft 365

Huda Qurayshi Oct 8, 2026 868 views

Question details

The user wants to find a way to view a centralized list of all tasks they have delegated or assigned to others across different Microsoft 365 applications.

How to View Tasks Assigned by You in Microsoft 365

Product: Microsoft 365
Device & OS: not provided
Scenario: Tracking delegated tasks across the Microsoft 365 ecosystem to monitor team progress.
Observed behavior: Microsoft 365 offers an 'Assigned to me' view but currently lacks a native, unified 'Assigned by me' view across Planner, To Do, Loop, and Outlook.

Before you start

Ensure you are logged into your Microsoft 365 account and have access to the specific applications (such as To Do, Planner, or Outlook) where you typically delegate tasks to your team.

Solution 1Recommended

Use a Custom Hashtag to Track Assigned Tasks

Since there is no native feature, adding a unique hashtag to tasks you assign allows you to easily filter and find them using the search function.

This is a practical workaround for the missing 'Assigned by me' view. By establishing a consistent tagging system, you can manually group and search for all delegated tasks across To Do and Planner.

Create a task and assign it

Open Microsoft To Do, Planner, or Outlook. Create your task as you normally would and assign it to a specific team member.

Add your unique hashtag

In the task title or the notes section, type a unique tag that you will remember, such as #assignedbyme or #delegated.

Search for your delegated tasks

When you want to review the tasks you have handed off, click the search bar in your Microsoft 365 app and type your chosen hashtag (e.g., #assignedbyme) to pull up the complete list.

Use a Custom Hashtag to Track Assigned Tasks

Consistency is Key: Ensure you use the exact same spelling for your hashtag every time you assign a task so that your search results remain accurate and comprehensive.

Solution 2

Support the Feature Request on the Microsoft Feedback Portal

Encourage Microsoft to add an official 'Assigned by me' view by supporting the existing feature request submitted by the community.

Free Microsoft Office alternative

Enhance Your Team Collaboration with WPS Office

While Microsoft 365 currently lacks a unified view for tasks you have assigned, you might be looking for a more streamlined way to collaborate on shared projects. WPS Office offers a lightweight, highly compatible alternative to Microsoft Office, featuring real-time document collaboration and easy @mentions for clear task delegation within your files.

1. Download and Install: Visit the official WPS website to download and install WPS Office for free on your device.
2. Open a Shared Document: Launch WPS Office and open the document, spreadsheet, or presentation you want to collaborate on.
3. Insert a Comment: Highlight the specific text or data, right-click, and select 'New Comment'.
4. Delegate via @Mention: Type '@' followed by your colleague's name in the comment box to assign them a specific action item directly within the file.

Completely free and lightweight Office suiteFully compatible with Microsoft Word, Excel, and PowerPoint formatsReal-time document collaboration and seamless co-editingEasily delegate action items to colleagues using @mentions in document comments

microsoft office alternative - wps office

Frequently Asked Questions

Will Microsoft add an 'Assigned by me' view in the future?

An 'Assigned by me' view is a highly requested feature on the Microsoft Feedback Portal. While many users have voted for it, Microsoft has not yet announced an official release date for this unified view across the Microsoft 365 ecosystem.

Does the hashtag workaround work in Microsoft Planner?

Yes. You can add hashtags to the task title, description, or notes in Microsoft Planner. You can then use the filter or search function within your plans to locate tasks containing that specific hashtag.

Can I use Microsoft Power Automate to track tasks I assign?

Yes. Advanced users can create a flow in Power Automate that triggers whenever a task is created and assigned to someone else. This flow can automatically log the delegated task details into an Excel spreadsheet or a SharePoint list for centralized tracking.

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