PDF Security & Access Issues

Can I Send a PDF for Someone Else to Sign in Fill & Sign?

Khadija Khan Oct 19, 2026 868 views

Question details

The user wants to know if it is possible to send a PDF document to another person so they can electronically sign it using the Fill & Sign tool.

Can I Send a PDF for Someone Else to Sign using Fill & Sign?

Product: WPS PDF
Device & OS: not provided
Scenario: Trying to distribute a PDF contract or form to collect electronic signatures from third parties.
Observed behavior: The current Fill & Sign feature does not include a built-in function to send documents for external electronic signatures.

Before you start

Before attempting to collect signatures, ensure that your PDF contract or form is completely finalized, with all necessary text and form fields properly formatted and saved.

Solution 1Recommended

Use a Dedicated E-Signature Service

Since Fill & Sign does not currently support sending PDFs directly for external signatures, use a specialized third-party e-signature platform to route the document.

Dedicated e-signature services are built specifically to route documents to multiple parties, collect legally binding signatures, and track the signing progress.

While this requires an external tool, it ensures compliance and security for multi-party contracts until native routing is potentially added to a future update.

Save your PDF

Open your completed document in WPS Office and click 'Save' to ensure all your recent edits are stored locally on your device.

Choose an e-signature platform

Open your web browser and navigate to a supported e-signature service (such as DocuSign, Adobe Acrobat Sign, or HelloSign).

Upload the document

Click the 'Upload' or 'New Document' button within the e-signature platform and select the PDF file you just saved from WPS Office.

Assign signature fields

Enter the recipient's email address and drag the signature blocks onto the necessary pages of the PDF.

Send the PDF

Click 'Send' to dispatch the document. The recipient will receive an email link to sign the PDF securely.

Future Updates: WPS Office is continually improving its PDF capabilities. Native support for requesting third-party signatures may be offered in a future update.

Solution 2

Share the PDF via Email for Manual Signing

If you do not want to use a dedicated e-signature routing platform, you can email the PDF directly to the recipient for them to sign using their own PDF software.

Manage and Sign PDFs Efficiently

Sign Your Own PDFs with WPS Office Fill & Sign

While sending documents for external signatures currently requires a third-party service, WPS Office is the perfect tool for filling out forms and adding your own electronic signature to PDF files quickly, securely, and completely free.

1. Open the PDF: Launch WPS Office and open the PDF document you need to sign.
2. Access Fill & Sign: Navigate to the 'Edit' or 'Protect' tab on the top ribbon and click on the 'Fill & Sign' button.
3. Create your signature: Click 'Sign' and choose to create a new signature. You can type your name, draw it with your mouse or trackpad, or import a picture of your physical signature.
4. Place the signature: Drag the newly created signature and click to place it exactly where it is needed on the document.
5. Save the document: Click 'Save' or press Ctrl+S to save the signed PDF to your local drive or cloud storage.

Easily insert your own electronic signature by typing, drawing, or uploading an imageFill out both interactive and non-interactive PDF forms seamlesslyHighly compatible with standard Adobe PDF formatsLightweight, fast, and features a user-friendly interface

microsoft office alternative - wps office

Frequently Asked Questions

Can I request an electronic signature from someone directly within WPS PDF?

Currently, the Fill & Sign feature in WPS PDF only supports adding your own personal signature. You cannot route it directly through the application for another person to sign.

When will the feature to send PDFs for external signatures be available?

While there is no official release date at this time, native support for sending PDF contracts to another person for electronic signatures is being evaluated and may be offered in a future update.

Can the other party sign the PDF if I simply email it to them?

Yes. If you save the PDF and email it as an attachment, the recipient can download it, open it in their own PDF reader (such as WPS Office), and use their software's Fill & Sign tool to add their signature and send it back to you.

Are the signatures created in WPS Office legally binding?

Signatures created using the Fill & Sign tool are visual electronic signatures. Their legal validity depends on your local jurisdiction and the nature of the agreement. For highly sensitive contracts requiring cryptographic verification, you may need a certified Digital Signature service.

PDF Troubleshooting