Other PDF Issues

How to Create a PDF Form for Multiple Users to Sign on a Single iPad

Rana Garcia Oct 18, 2026 869 views

Question details

The user wants to set up a digital sign-in sheet on an iPad where various unknown attendees can enter their information and sign without storing their signatures for future use.

How to Create a Digital Sign-in Form for Multiple Users on an iPad

Product: PDF
Device & OS: iPad Pro
Scenario: Collecting attendee information and signatures on a single shared device at an event to replace traditional paper sign-in sheets.
Observed behavior: Looking for a seamless digital PDF form process where users can type data and draw signatures without creating permanent saved signatures on the device.

Before you start

Ensure your iPad has a reliable PDF reader with form-filling and freehand drawing capabilities installed, and that your digital form has the necessary text fields prepared on a computer beforehand.

Solution 1

Use Adobe Acrobat Reader to Fill and Sign

You can use the Fill & Sign feature in Adobe Acrobat on your iPad to let users sign without permanently saving their signature.

Create the PDF Form

Use a desktop PDF editor to create a form with fillable text fields for names and other required attendee information.

Open on iPad

Transfer the PDF to your iPad and open it in the Adobe Acrobat Reader app.

Enter Details

Have the attendee tap the text fields on the screen to type their information using the on-screen keyboard.

Draw Signature

Tap the 'Fill & Sign' icon, select the pen tool, and have them draw their signature. Ensure the 'Save Signature' toggle is turned off before applying it to the document.

Clear for Next User

Save a copy of the document if needed, then open a fresh template for the next attendee to sign.

Solution 2Recommended

Collect Signatures Using WPS Office for iPad

WPS Office provides an easy-to-use annotation and PDF form filling tool perfect for managing digital sign-in sheets on a shared device.

Seamless PDF Form Filling & Signing

Use WPS PDF to Collect Signatures on Your iPad

WPS Office offers a comprehensive PDF toolkit for your iPad. You can easily open form templates, allow users to type in their information, and use the freehand drawing tool to collect one-time signatures without cluttering your saved signature list.

1. Download the App: Download WPS Office from the App Store on your iPad.
2. Open Template: Open your blank PDF sign-in sheet template within the WPS app.
3. Input Data: Tap on text fields to let attendees type their information.
4. Sign with Pen Tool: Use the Pen tool under the Annotate menu for users to draw their signatures.
5. Save Copy: Select 'Save As' to store the signed sheet, then reopen the template for the next user.

Easily view, fill, and annotate PDF forms directly on your iPad and iPhone.Fully compatible with Adobe PDF and Microsoft Office formats.Use the freehand draw tool for quick, unsaved on-screen signatures perfect for event sign-ins.Lightweight app that handles Word, Excel, PowerPoint, and PDF in one place.

microsoft office alternative - wps office

Frequently Asked Questions

How do I prevent my iPad from saving every person's signature?

When using the Fill & Sign feature in most PDF apps, make sure to uncheck or toggle off the 'Save Signature' option before placing the signature on the document. An even safer alternative is to use the freehand drawing or 'Pen' annotation tool to draw on the document directly, which never saves the strokes to a signature profile.

Can I lock the iPad to only show the PDF form during the event?

Yes, you can use the Guided Access feature in iPadOS. Go to Settings > Accessibility > Guided Access and turn it on. Open your PDF app, triple-click the power or home button, and start Guided Access. This locks the iPad to your PDF app so attendees cannot navigate to other apps or your home screen.

How do I create the fillable PDF form initially?

You can create a fillable PDF using desktop software like WPS Office Premium or Adobe Acrobat Pro. Add text fields, checkboxes, and layout formatting, then save the document as a PDF before transferring it to your iPad.

What if I have hundreds of attendees?

For very large events, using a single iPad with a PDF form might create a bottleneck. In these cases, consider using a dedicated event management app or digital waiver platform, or creating a web-based form (like Google Forms or Microsoft Forms) that attendees can fill out on their own smartphones via a QR code.

PDF Troubleshooting