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How to Fix Currency and Number Formatting Errors When Converting Excel to PDF
Question details
The user needs to resolve formatting issues where currency values or numbers change their appearance, lose decimal points, or show incorrect characters when an Excel file is exported to PDF.
- Product
- Excel
- Device & OS
- not provided
- Scenario
- Saving or exporting an Excel worksheet containing currency or formatted numbers into a PDF document.
- Observed behavior
- Numbers or currency values are incorrectly formatted in the output PDF, such as a euro value like €140.00 rendering as €140 00 or displaying unrecognizable characters.
Before troubleshooting, ensure that you are using standard, widely supported fonts (like Arial or Calibri) for your currency symbols, as non-standard fonts may fail to render correctly during PDF generation.
Adjust Cell Formatting and System Regional Settings
Reapply the correct Number or Currency format in Excel and verify that your system's regional settings use the correct decimal and thousands separators.
Inconsistencies between custom Excel cell formatting and your computer's OS regional settings are the most common cause of missing decimal points or spaced-out numbers in exported PDFs.
Select the affected cells in your worksheet, right-click, and choose 'Format Cells'. Apply the standard 'Currency' or 'Number' format instead of relying on custom string formats.
Open your computer's Control Panel or Settings app, navigate to 'Region' or 'Regional Settings', and ensure that the designated decimal and thousands separators match what you expect to see in your document.
Restart your spreadsheet software to apply any regional setting changes, then save the document and export it to PDF again to verify the formatting.
Remove Hidden Spaces or Unrecognized Characters
Hidden spaces or non-standard characters embedded within the cell values can disrupt the PDF conversion engine.
Format and Export to PDF Flawlessly with WPS Office
WPS Office provides a highly compatible spreadsheet editor with a robust built-in PDF converter. It ensures that all your currency symbols, decimal separators, and number formats are accurately preserved without relying on external plugins.
- 1. Open your file in WPS Spreadsheet: Launch WPS Office and open your Excel workbook containing the currency or number data.
- 2. Verify cell formatting: Select your data cells, go to the 'Home' tab, and ensure the format dropdown is correctly set to 'Currency' or 'Number'.
- 3. Access the PDF Exporter: Click the 'Menu' button in the top-left corner, hover over 'Export to PDF', and select it.
- 4. Export your document: Choose your desired save location and output settings in the dialog box, then click 'Export' to generate a flawless PDF.
Frequently Asked Questions
Why do euro symbols turn into weird characters in my PDF?
This usually happens when the PDF converter does not embed the specific font used for the currency symbol. Ensure you are using standard fonts like Arial, Times New Roman, or Calibri, and check your PDF export options to ensure fonts are embedded.
How can I fix missing decimal points in my PDF exported from Excel?
Missing decimal points (for example, €140 00 instead of €140.00) are typically caused by conflicts in system regional settings. Verify that your operating system's regional settings use a period or comma for decimals exactly as your spreadsheet software expects.
Can I batch convert multiple Excel sheets to PDF without losing formatting?
Yes. In WPS Office or Microsoft Excel, you can select multiple sheet tabs simultaneously by holding the 'Ctrl' key and clicking the tabs, then choose 'Export to PDF'. This compiles all selected sheets into a single PDF while maintaining the cell formatting of each sheet.
