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How to Print a Complete PDF Form Before Submitting It
Question details
The user needs to print a complete PDF form, including its terms and conditions, prior to submitting the document.
- Product
- Device & OS
- not provided
- Scenario
- A company or individual wants a physical copy of a filled PDF form for their records before completing a digital submission.
- Observed behavior
- The ability to print the PDF form is dictated by the document's security settings, and users may find that printing is restricted or not permitted by the document owner.
Make sure to save a local copy of your filled PDF form so that you do not lose any entered data while troubleshooting printing permissions.
Verify Document Security Permissions
Check if the creator of the PDF form has restricted printing rights within the document's properties.
PDF creators often apply security restrictions to sensitive documents to prevent unauthorized printing or modification. If the print option is grayed out or unresponsive, checking the security settings is the first required step.
Launch your preferred PDF reader and open the filled PDF form you intend to print.
Navigate to the 'File' or 'Menu' tab at the top left of the screen, and select 'Properties' from the dropdown list. Alternatively, right-click anywhere on the document and choose 'Document Properties'.
Click on the 'Security' tab within the Properties window. Look for the 'Document Restrictions Summary' to see if 'Printing' is listed as 'Allowed' or 'Not Allowed'.
If the security tab indicates that printing is restricted, you cannot print the file directly. Contact the form owner, author, or your administrator to request an unlocked version of the form or the permissions password.
Print the Unrestricted PDF Form
Once you have verified that printing is allowed, proceed to print the complete document including all filled form fields.
View and Print PDF Forms Easily with WPS Office
WPS Office offers a comprehensive, user-friendly PDF editor that makes it incredibly simple to check document permissions, fill out forms, and print your complete documents with all entered data intact.
- 1. Open Your PDF: Launch WPS Office and open your filled PDF form.
- 2. Check Permissions: Go to 'Menu' > 'Document Properties' and click the 'Security' tab to confirm that printing is allowed.
- 3. Print with Form Data: Click 'Menu' > 'Print'. Under the 'Print Content' dropdown, ensure 'Document and Annotations' is selected, then click 'Print'.
Frequently Asked Questions
Why is the print option grayed out on my PDF form?
The print option is typically grayed out when the author of the PDF has applied security restrictions to prevent the document from being printed. You can verify this by checking the Document Properties under the Security tab.
How can I make sure my filled answers print along with the blank form?
In your PDF reader's print dialog box, look for a setting called 'Comments and Forms' or 'Print What'. Change the selection from 'Document' to 'Document and Form Fields' or 'Document and Markups' to ensure your inputted data is printed.
Can I remove the print restriction on a PDF form myself?
No, you generally cannot remove this restriction without the proper authorization. You must obtain the permissions password from the document creator or request an unrestricted copy of the form to print it.
