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How to Print a Highlighted or Edited PDF Document
Question details
The user wants to know if and how they can print a PDF file that contains highlights or other edits.
- Product
- PDF Readers/Editors
- Device & OS
- not provided
- Scenario
- Printing a PDF document while ensuring that the applied highlights and annotations are visible on the physical copy.
- Observed behavior
- The user needs to output a physical copy of a PDF that successfully retains all applied highlights and edits.
Before printing, ensure that all your highlights, annotations, and edits have been properly saved or downloaded to the PDF file on your device.
Save and Print Using a Standard PDF Reader
This method ensures that your edits are embedded in the document and configured to print along with the standard text.
To successfully print a highlighted or edited PDF, the most important step is to confirm that the changes are saved to the file and that the print settings are instructed to include markups.
After applying your highlights and edits, click 'File' and select 'Save' or 'Save As' to ensure all changes are securely embedded in the document.
Open the saved PDF in your preferred PDF reader (such as Acrobat or Adobe Reader). Go to the 'File' menu and select 'Print', or use the keyboard shortcut Ctrl+P (Windows) or Cmd+P (Mac).
In the print dialog settings, look for an option labeled 'Comments & Forms' or 'Print Content'. Ensure that 'Document and Markups' (or 'Document and Annotations') is selected so your highlights are included.
Confirm you have selected the correct printer, check the print preview to verify the highlights are visible, and click the 'Print' button.
Easily Edit, Highlight, and Print PDFs with WPS Office
WPS Office includes a robust PDF editor that lets you easily add highlights, make text edits, and print your documents with all annotations perfectly intact.
- 1. Open PDF in WPS Office: Launch WPS Office and open your PDF document using the built-in WPS PDF tool.
- 2. Highlight and Edit: Navigate to the 'Comment' or 'Edit' tab on the ribbon to add your highlights, text boxes, and other annotations.
- 3. Save Your Changes: Click the 'Save' icon in the top left corner or press Ctrl+S to preserve your edits within the document.
- 4. Print with Annotations: Click 'Menu' > 'Print' (or press Ctrl+P). Under 'Print Content', select 'Document and Annotations', verify the preview, and click 'Print'.
Frequently Asked Questions
Why are my highlights not showing when I print the PDF?
This typically happens because the print settings are configured to print only the document text. In your print dialog box, look for an option like 'Comments & Forms' or 'Print Content' and ensure 'Document and Markups' or 'Document and Annotations' is selected instead of just 'Document'.
How do I print a highlighted PDF in black and white?
In the print dialog box, select your printer properties or preferences, and check the option for 'Grayscale' or 'Black and White'. Keep in mind that colored highlights may appear as dark gray blocks, which could make the text underneath harder to read depending on your printer's contrast settings.
Can I print just the highlighted text without printing the entire PDF document?
Most standard PDF readers do not have a direct setting to print only highlighted text. You would typically need to export the highlighted comments into a separate summary document (an option available in advanced PDF editors) and then print that summary file.
