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How to Save, Export, or Print PDF Tracking Activity in Adobe Acrobat
Question details
The user wants to know how to save, export, or print recipient tracking activity and review comments from a shared PDF.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Sharing PDF files with multiple end-users for review and needing a way to track, manage, and extract their feedback and activity.
- Observed behavior
- Instead of just allowing users to view the file, the user wants to extract, document, and print the reviewer comments and tracking data for record-keeping.
Ensure that the PDF was initially sent using a 'Shared Review' feature, as standard email attachments or view-only links do not support centralized tracking of comment activity.
Initiate Shared Review and Export Comments
Use Acrobat's comment management tools to export reviewer feedback into a separate data file for saving or printing.
If you only send a standard PDF link, end-user activity cannot be tracked. You must initiate a Shared Review to allow the system to log comments and feedback accurately.
Open your PDF in Adobe Acrobat, go to the 'Share' or 'Review' tools, and select 'Send for Shared Review' to distribute the file to your reviewers.
Once reviewers have added their feedback, open the PDF document and expand the 'Comments' pane on the right side of the screen.
Click the Options menu (often represented by three dots or a list icon) within the Comments pane, and select 'Export All To Data File'.
Choose a destination on your computer, name the file, and save it. The comments will be saved as an FDF or XFDF file which can be stored as a record or printed.
Monitor Activity Using the Acrobat Tracker
Access the built-in Tracker feature to monitor the live status of your shared reviews and view detailed recipient activity.
Easily Manage and Print PDF Comments with WPS Office
WPS Office provides a comprehensive PDF toolkit that allows you to easily add annotations, manage reviewer feedback, and print PDF documents along with their tracking activity and comments.
- 1. Open Your PDF: Launch WPS Office and open the PDF document containing the review comments.
- 2. Manage Annotations: Navigate to the 'Comment' tab to view, reply to, or summarize all annotations and feedback in the document.
- 3. Print with Comments: Go to Menu > Print. In the 'Print What' dropdown menu, select 'Document and Note' to ensure all tracking activity and comments are printed alongside the page content.
Frequently Asked Questions
Why can't I see recipient activity on the PDF I emailed?
If you simply attach and email a PDF, it acts as a static file on the recipient's device. To track activity and collect comments centrally, you must use a shared review workflow or a cloud-based document tracking link.
Can I print just the comments without the PDF text?
Yes, in the PDF print dialog of most professional PDF software, you can choose to print a 'Comment Summary' which lists the feedback separately, or you can export the comments to an FDF data file to print independently.
Are exported PDF comments compatible with other PDF software?
Yes, comments exported as FDF (Forms Data Format) or XFDF files are industry-standard formats. They can be imported into other compliant PDF readers, like WPS Office or Adobe Acrobat, as long as the base document remains the same.
