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How to Make an Excel Spreadsheet Automatically Calculate in WPS Office (Step-by-Step)

November 2, 2023
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In today's fast-paced workplace, mastering automatic calculations in WPS Office can be a game-changer. This guide will not only teach you the essentials but also offer practical insights to streamline your workflow.

Basics of Automatic Calculations in WPS Office

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What Is Automatic Calculation Function

Business Expenses Spreadsheets serve as invaluable tools in daily work routines. They provide a structured platform to meticulously track and manage expenses, making financial management more efficient and effective.

The Benefits of Using Automatic Calculation Function

  1. Time Efficiency: Automatic calculations save significant time, especially when dealing with large datasets or complex formulas.

  2. Reduced Error Margin: By automating calculations, the likelihood of human error is drastically minimized, ensuring accurate results.

  3. Dynamic Updates: As data changes, the calculations adjust in real-time, providing instant insights into the updated figures.



How to Make an Excel Spreadsheet Automatically Calculate in WPS Office

In this section, we'll provide a detailed step-by-step guide along with visual aids to enable automatic calculations in your WPS Office Excel spreadsheet.

1.How to Use Autosum function

To use the Autosum function, follow these steps:

Step 1: Select the cell where you want the sum to appear.

Step 2: Click the Autosum button in the Formulas tab.

Formulas tab



Step 3: WPS Office will automatically select the range of cells that you want to sum.

auto select cell range


Step 4: Press Enter to calculate the sum.

2.How to Calculate Averages

To calculate the average of a column of numbers, follow these steps:

Step 1: Select the cell where you want the average to appear.

Step 2: Type the AVERAGE function into the cell, followed by an open parenthesis.

Enter formula


Step 3: Select the range of cells that you want to average.

Step 4: Close the parenthesis and press Enter.

Pres enter


3.How to Calculate Maximum and Minimum

To calculate the maximum or minimum value in a column of numbers, follow these steps:

Step 1: Select the cell where you want the maximum or minimum value to appear.

Step 2: Type the MAX or MIN function into the cell, followed by an open parenthesis.

Enter max or min function


Step 3: Select the range of cells that you want to find the maximum or minimum value for.

Step 4: Close the parenthesis and press Enter.

How to Recalculate the Table Formulas in WPS Office Spreadsheet

In this section, we'll guide you through the process of recalculating table formulas in your WPS Office spreadsheet. Follow these steps along with the provided screenshots for a seamless experience.

Step 1: Accessing the Recalculation Function

  • Open Your Spreadsheet: Launch WPS Office and open the spreadsheet containing the formulas you wish to recalculate.

  • Navigate to the Formulas Tab: Click on the "Formulas" tab in the ribbon at the top.

  • Select "Calculate Sheet": Locate and click on the " Calculate Sheet" option. This mode allows you to manually trigger formula recalculations.

Click Calculate sheet


Step 2: Choosing the Appropriate Template

  • Select a Suitable Template: Ensure you've chosen a template that includes the formulas you wish to recalculate. This will serve as the foundation for your manual recalculation.

Select suit template


Step 3: Filling Data Properly

  • Input or Update Data: Make sure all relevant data is correctly entered or updated in the designated cells. This ensures accurate recalculations.

Step 4: Triggering Manual Recalculation

  • Activate Manual Recalculation: With the "Manual Recalculation Mode" enabled, you can now initiate the recalculation process.

  • Click on "Recalculate": Locate and click on the "Recalculate" button. This will recompute all the formulas in your spreadsheet.

Chooe recalculate


Step 5: Reviewing Results

  • Verify Calculations: Carefully review the recalculated values to ensure they align with your expectations.

The manual recalculation mode in WPS Office provides users with a level of control and precision in their calculations. It's a valuable feature, especially when working with complex spreadsheets that require periodic updates.

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FAQs

Can I open a Microsoft Excel spreadsheet in WPS Office?

Yes, you can open Microsoft Excel spreadsheets in WPS Office. WPS Office offers seamless compatibility with Excel files, allowing you to view, edit, and work with them using WPS spreadsheets. Simply open the Excel file using WPS Office, and you'll be able to access and modify the content just like you would in Microsoft Excel. This makes it convenient for users who may need to switch between different office suites.

How to insert column formulas in excel for an entire column?

To insert column formulas in Excel for an entire column, follow these steps:

Step 1: Select the Entire Column:

Click on the column header letter to select the entire column. For example, if you want to insert a formula in column B, click on the header "B".

Step 2: Click on the Formula Bar:

Click on the formula bar at the top of the Excel window.

Formula tab


Step 3: Enter the Formula:

Type the formula you want to use (e.g., "=SUM(A:A)" for summing the entire column A).

Step 4: Press Ctrl + Shift + Enter:

Instead of just pressing Enter, you need to press Ctrl + Shift + Enter together. This tells Excel to apply the formula to the entire selected column.

Now, the formula will be applied to the entire column, and it will dynamically update if you add or change data in that column.

For example, if you used the SUM function, it will calculate the sum of all the values in column A.

Is there a way to customize templates for specific calculations?

Yes, you can customize templates in WPS Office for specific calculations. Here's how you can do it:

Step 1: Open the Template:

Open the template you want to customize in WPS Office.

open template


Step 2: Edit the Template:

Make the necessary changes to the template to suit your specific calculations. You can add or modify formulas, adjust formatting, and add any additional elements you need.

Step 3: Save the Template:

Once you've made the desired changes, save the template with a new name to differentiate it from the original template.

Step 4: Use the Customized Template:

In the future, when you want to perform specific calculations using your customized template, open the customized template file and enter your data. The customized formulas and formatting will be applied.

Summary

In this comprehensive guide, we delve into the intricacies of enabling automatic calculations in WPS Office spreadsheets. From selecting templates to fine-tuning column entries, each step is meticulously explained with the user in mind. We highlight the invaluable features of WPS Office, emphasizing its role in streamlining data management. With a focus on efficiency and accuracy, this guide empowers users to make the most of this powerful office suite. Elevate your productivity with WPS Office and unlock a world of seamless calculations.


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.