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Examples and Guide: How to Rearrange PDF Quickly

July 31, 2023 851 views

In our digital age, PDFs have revolutionized how we organize and present information. However, rearranging PDF pages can pose challenges, such as maintaining content integrity and finding the right method. This article aims to address these concerns by offering effective techniques for rearranging pages in PDFs. By following these methods, you can effortlessly restructure your PDF documents while preserving their format and content.

What is PDF page rearrangement?

PDF page rearrangement refers to the process of changing the order of pages within a PDF document. It allows you to move pages, rearrange their sequence, and organize the content in a desired manner.

Importance and benefits of rearranging PDF pages

  • Content organization: Rearranging PDF pages helps structure and organize the document's content.

  • Presentation and readability: It improves the overall presentation and readability of the PDF.

  • Workflow efficiency: Rearranging pages saves time and enhances workflow efficiency by ensuring a logical order of information.

  • Collaboration and sharing: It facilitates better collaboration by aligning the document structure and promoting consistency.

  • Personalization and customization: Rearranging pages allows for personalized and customized PDFs to suit individual preferences and specific requirements.

Overall, PDF page rearrangement is important for organizing content, improving readability, enhancing workflow efficiency, facilitating collaboration, and providing customization options, resulting in a more effective and user-friendly document.

Preparing for PDF Page Rearrangement

  • Identify the desired order: Determine how you want to rearrange the pages in the PDF document. Consider the logical flow of information or any specific requirements you have.

  • Backup the original PDF: It's always a good idea to create a backup of the original PDF file before making any changes. This ensures you have a copy of the original document in case any issues arise during the rearrangement process.

  • Choose a PDF editing tool: Select a reliable PDF editing software that supports page rearrangement. Popular options include Adobe Acrobat Pro DC, PDFelement, or other reputable PDF editors.

By following these steps, you can effectively prepare for PDF page rearrangement and ensure a smooth and successful process.

How to Rearrange PDF Pages in WPS Office?

Steps

Follow the procedures below to rearrange PDF pages online:

Step 1 Go to WPS PDF Tool Organize

Step 2 Click Select File to upload your PDF file, or drag it right to the purple editing area.

Click Select PDF Files


Step 3 To reorganize PDF pages, drag & drop the thumbnail to the correct spot.

Reorganize pages


Step 4 Click Continue and Download your reorganized PDF

Click Continue


Click Download


Tip: Adding new pages: To insert a new blank page, click the + symbol between the pages.

Click Plus icon


To delete the pages, click the delete button in the upper right corner of the thumbnail.

Click delete button


Pros

  • Clear instructions: The provided instructions for rearranging PDF pages are clear and easy to understand.

  • Multiple choice: The instructions offer multiple options for rearranging PDF pages, allowing users to choose the one that suits their needs best.

  • Free to use.

Cons

  • Limited PDF editing capabilities.

How to Reorder or Rearrange Pages in a PDF File Using Adobe Acrobat Pro DC?

Steps

Step 1    Open  Adobe Acrobat Pro DC then open your PDF file.

Step 2   Navigate to the "Tools" menu and choose "Organize Pages."

Select Tool


In the "Organize Pages" panel, view the thumbnail layout of your PDF.

Click Organize Pages


Drag and drop the page thumbnails to the desired order.

For moving multiple pages, select them while holding Ctrl (Windows) or Command (Mac), and then drag and drop as a group.

Moving pages


Step 3  To save the changes, click the "Save" button.

Click Save


Pros

  • Flexibility in organizing PDF pages.

  • Preserves formatting and layout.

  • User-friendly interface with drag-and-drop functionality.

  • Enhances workflow efficiency.

  • Produces professional-looking results.

Cons

  • Paid software.

  • Learning curve for new users.

  • Dependency on Adobe software.

  • Advanced features may require additional knowledge.

  • System requirements may be a limitation.

How to Rearrange PDF Pages Online for Free Using iLovePDF?

Steps

Step 1. Type "Rearrange PDF pages Using iLovePDF" into Google and go to the official website, then click "Select PDF file" to submit your document.

click Select PDF File


Step 2: Drag the PDF page to the desired spot. You may move any page to the location you want.

Step 3: When you're finished, click the "Organize" option to preserve your changes. When the procedure is finished, you can store it on your computer by clicking the "Download File" option.

Click Organize


Pros

  • Free and convenient.

  • User-friendly interface.

  • Preserves PDF quality.

  • Accessible from any device.

  • No software installation required.

Cons

  • Requires internet connection.

  • File size limitations may apply.

  • Privacy concerns with sensitive documents.

  • Limited advanced features.

How to rearrange PDF pages using PDF Expert?

Steps

Step 1 Open the PDF file in PDF Expert.

Step 2 Click on the "Thumbnails" button in the toolbar to view the page thumbnails.

Alt tag = Click thumbnails button

Step 3 Drag and drop the page thumbnails to rearrange their order.

rearrange pages


Step 4 Save the changes to apply the new page order in the PDF.

Pros

  • Preserves formatting and content.

  • Offers advanced editing features.

  • Improves workflow organization.

  • Supports macOS and iOS platforms.

Cons

  • Paid software.

  • Limited availability on non-macOS and non-iOS devices.

  • Learning curve for new users.

  • Restricted compatibility with other PDF editors.

  • Potential system requirements for optimal performance.

What is the Best Tool to Rearrange PDF Page?

In actuality, rearranging the number of PDF pages is a pretty simple thing to get started with; you can try editing with WPS Office, which has a system and a comprehensive range of tools that are extremely comfortable and fast.

WPS Office is a feature-rich, free office suite with a high level of compatibility.  It is a well-known office and productivity suite that can manage texts in Writer, Presentation, Spreadsheet, and PDF files.

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WPS Office- Free All-in-One Office Suite
  • Use Word, Excel, and PPT for FREE, No Ads.

  • Edit PDF files with the powerful PDF toolkit.

  • Microsoft-like interface. Easy to learn. 100% Compatibility.

  • Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

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FAQs

Are there any free software options for PDF page rearrangement?

Yes, there are free software options available for PDF page rearrangement. Some notable free tools for rearranging PDF pages include:

  • WPS PDF Tool ( Free web based editor )

  • Adobe Acrobat Reader DC (Free version)

  • PDFsam Basic (Free and open-source)

  • Sejda PDF Editor (Free web-based editor)

  • PDFill PDF Tools (Free software)

  • PDFtk (PDF Toolkit) (Command-line tool)

Is it possible to rearrange pages across multiple PDF files?

Yes, it is possible to rearrange pages across multiple PDF files. You can use certain PDF editing software that supports batch processing or merging of multiple PDF files.

How to add or delete PDF pages?

To add pages:

Step 1 Open the PDF file in the PDF editing software.

Step 2 Look for an "Insert" or "Add" option and select it.

Step 3 Choose the PDF file that contains the pages you want to add.

Step 4 Specify the page or range of pages to insert, and confirm the action.

Step 5 Save the changes to apply the added pages to the PDF file.

To delete pages:

Step 1 Open the PDF file in the PDF editing software.

Step 2 Find the option to delete or remove pages.

Step 3 Select the pages you want to delete, either individually or by specifying a range.

Step 4 Confirm the deletion action.

Step 5 Save the changes to apply the deleted pages to the PDF file.

  • Please note that the specific steps may differ slightly depending on the software you are using, so it's recommended to consult the software's documentation or help resources for detailed instructions tailored to your chosen tool.

Summary

This article is a quick guide on rearranging PDF pages, highlighting its importance and providing step-by-step instructions for tools like WPS Office, Adobe Acrobat Pro DC, iLovePDF, and PDF Expert. It also addresses common questions about free software options, rearranging pages across multiple files, and adding or deleting pages.

If you are looking for a tool to efficiently reorganize PDF pages, WPS Office is a standout option. With its user-friendly interface, comprehensive range of features, and high interoperability, it offers a seamless experience for PDF page rearrangement. Whether you need to reorder, insert, or delete pages, WPS Office provides clear instructions and multiple choice options to meet your specific needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.