Having your day planned out ahead of time is a smart way to stay on track. It helps you meet your goals effectively and allows you to stay productive. This goes for all plans, whether that’s trips, events, or just your daily to-dos, and a well-designed and throughout itinerary can help you achieve the most out of your 24 hours and if you’re just starting a routine or need to plan out a trip and don’t know how to make an schedule from scratch, here are 10 customizable itinerary format templates as well as instructions on how to edit them to fit your needs.
What is a Travel Itinerary
If you’ve ever found yourself coming back from a vacation feeling like you could have done more with your time, could have tried new things, seen more historic landmarks, then you are not alone. Many first-time travelers find themselves struggling with time management and that is the key difference between someone who is new to the game and someone more seasoned because experienced travelers always carry an itinerary with them.
Travel Itinerary is a structured plan that details everything you need to do during your journey and serves as a guide to keep things running smoothly so that you don’t miss out on anything and they can be used for both professional and personal travels. A travel itinerary is as tailor-made as it gets because it is similar to your to-do list. Its contents list everything based on the traveler’s preferences. Still, there are a few essentials that need to be on there. When you’re looking for travel itinerary templates, make sure they include the following
Trip Dates: You need to make sure, when planning out your itinerary, that it clearly defines the dates. This is important because you need to make sure your schedule is clear on the mentioned dates and having them on your itinerary (something you’ll go back to refer to repeatedly) ensures that you don’t accidentally plan something on those days.
Time Slots: The activities/tasks have to be sorted in the order you want to do them, and having the time mentioned adjacent to it helps you plan your day better.
Flight or Transport Information: This is a non-negotiable. You need to be very clear on your travel details when you’re at the airport, and because your itinerary is something you’ll carry with you in hand, these details will remain fresh in your mind or the very least will be in a place you can refer back to quickly and conveniently.
Accommodation Details: During your travels, it is very easy to get lost in a place you’re not familiar with and that is trouble you don’t need in foreign land, therefore you need to have the address of your hotel or AirBnB memorized.
Activities or Meetings: The main purpose of having an itinerary is having your day sorted out into manageable little segments with each time bracket adjacent to what needs to be done during that time.
Emergency Contacts: When you’re traveling, having emergency contacts listed somewhere accessible helps you dial or reach out quickly in times of need. It also helps others know who to contact in case you are incapacitated.
Maps/Navigation Links and Transportation: The second most important item on your itinerary, besides the list of activities and the places those activities need to be held, are maps and navigation links to get there, as well as the affordable/budget-friendly ways to get to your destinations.
Budget Estimates: And finally, you need to draw a budget for your travels and make sure your plans fit that budget. Designating amounts for activities each day, for example setting aside an amount for dinner each night, helps you stay within those limits and prevents overspending.
10 Itinerary Format Template [Word, Excel, PDF]
It does not matter if you’re a solo traveler, going on a family vacation, or leaving for a business trip, an itinerary helps you stay on schedule and stress-free. If you’ve never made one before, here are 10 itinerary format templates in Word, Excel, and PDF formats to help you put together an effective itinerary for free
1. Travel itinerary planner [Excel]
The word Excel is synonymous with organization, so it’s only fair that the suite tool launches its own template for a travel itinerary. This travel itinerary planner template looks clean and put together but also very versatile because the simplicity allows it to be used in personal and professional settings. The clear, sectioned-out, table format makes looking up necessary information super simple, not to mention it is very aesthetically pleasing. The information it covers includes the dates, time, travel destinations, projects, accommodation names, budgets, and totals, as well as remarks against each day for your travels.
Template Highlights
Organized columns for destinations, dates, and activities.
Built-in space for transport and accommodation details.
Easy to customize and update for multi-stop trips.
2. Family Vacation Itinerary [Excel]
This is a more colorful spin on your average itinerary because a family vacation plan needs to be just as lively and joyous as the trip itself. The family vacation itinerary includes slots for all the necessary information, including the accommodation, transport, and special events, so that you and your family can make new memories and enjoy your trip to the fullest. The itinerary features slots for personal information, lodging, departure information, return information, car rental, and travel insurance.
Template Highlights
Day-by-day schedule for family activities.
Sections for accommodation, transport, and meal plans.
Color-coded layout for quick reference.
3. Trip Planner [Excel]
A spreadsheet format is the most effective way to organize, so here is another sample. This trip planner is much more straightforward, simple in design, and allows you to add as many rows as necessary, which means you can add as many sections for different types of information required for your travel. It covers a departure/arrival column where you can specify whether you’re leaving or arriving at a place on a particular day. It also has date, time, airline, flight number, and from and to columns, making this template design perfect for flight schedules.
Template Highlights
Separate tabs for schedule, budget, and packing list.
Space to track bookings and confirmation numbers.
Ideal for longer or multi-country trips.
4. Minimalist Trip Itinerary [Word]
If Spreadsheets are a bit too complicated, you can take a simpler approach with this minimalist trip itinerary in Word. It’s a blank canvas that can include as much detail as you want, but as a template, this sample focuses on essential trip details without overcrowding your screen. Makes for a straightforward, easy-to-read plan. The itinerary covers departure dates, arrival dates, and destination at the top, and the rest is divided into days, further split into time slots against which you can mention the places you need to visit.
Template Highlights
Clean, no-clutter layout focused on essential details.
Perfect for short trips or professional travel plans.
Simple formatting for quick edits.
5. Simple Trip Itinerary [Word]
Personal trips just need a clear outline of where to be and when to be there, and to stay on schedule, a simple trip itinerary is just what you need. The easy-to-edit format makes for quick updates that you can tweak to your liking, regardless of your experience level, perfect for last-minute planning. It features slots for the trip date range, the destination, the dates during the stay, location, sights/activities, and accommodation, making it a simple itinerary to keep around when you’re casually out and about for a vacation or sight-seeing.
Template Highlights
Easy-to-read daily schedule format.
Editable headings for destinations and activities.
Suitable for both personal and casual travel.
6. Business Trip Itinerary [Word]
This Business trip itinerary is meant for professionals who take their trips seriously, as it includes several sections for meetings, venues, contacts, and all the travel arrangements to get from place to place. You can stay on top of your tasks and your business schedule without having to worry about missing any important details. This itinerary covers business trips to Iceland, Scotland, or France, the dates during the trip, a departure from column, the departure time, the destinations, arrival times, destination address, phone number, travel time, and a column for any additional comments about any of the items on the list.
Template Highlights
Dedicated sections for meetings, venues, and contacts.
Professional, corporate-friendly design.
Tracks flights, accommodation, and event schedules.
7. Travel Itinerary Template [Word, Excel, PDF]
This travel itinerary template is multi-platform compatible, which means you can work in whatever format you’re comfortable with while also covering important points like your flights, flight schedules, accommodations, activities, and emergency contacts. I’d say this one is all-purpose but leans more towards personal travel use. It features the family’s name, the destination, the arrival and departure dates, the dates/days during the stay, a sequential list of tasks against their respective times, and at the bottom there’s emergency contact information, travel insurance information, a few key phrases in the local language, and a few must-try dishes when you’re there.
Template Highlights
Available in multiple formats for flexibility.
Covers transport, accommodation, and activity details.
Works for personal, business, or group trips.
8. Simple Travel Itinerary Template [Word, Excel, PDF]
A simple travel itinerary template is the right companion for a short, quick trip. It’s simple, yet it includes all the important points set in just the right structure, which means you can quickly fill it out and print it if you’re in a pinch. This travel itinerary mentions the destination and budget per person at the very top. The trip is sorted into days, each date is then segmented into time slots for different tasks, including times for departure, arrivals, locations, and activities. At the bottom there’s a section for helpful tips such as “don’t forget your passport” or what's included and not included in the package. This itinerary is best suited for tour company pamphlets and the plans they give their customers.
Template Highlights
Straightforward structure for quick planning.
Suitable for weekend getaways or short vacations.
Easy to print and share.
9. Blank Travel Itinerary Template [Word, Excel, PDF]
Some travelers like to have highly personalized schedules, and a blank travel itinerary template gives them the complete freedom to structure the trip however they like. There’s no predefined section, which makes it a bit more complicated to fill out, but it also gives you more room to be as creative or as adventurous with your travel plans as you like. This one feels like an artist’s pick for sure. The itinerary does have sections for different sets of information, such as destination, arrival, departure, and budget at the very top, followed by a table to mention the day, time slots, and activities during the designated time slots.
Template Highlights
Fully blank layout for complete customization.
Ideal for unique or non-traditional trip plans.
Lets you design your itinerary sections from scratch.
10. Corporate Travel Itinerary Template [Word, Excel, PDF]
A corporate travel itinerary template should be professional-looking, clean-cut, and simple to follow, and this one is built keeping all corporate needs in mind. It covers a section for meetings, flights, hotel bookings, and contact information to ensure a smooth coordination between you and your colleagues/business partners whenever you have work to be done. Because this one is a corporate
level itinerary, it is quite extensive, covering trip overviews such as travel purpose, destination, travel dates, group leader and their contact, followed by travel details such as flight details for departures and returns, accommodation details such as address, check in, and check out times, and a finally segmented time slots for each day for tasks.
Template Highlights
Focused on business travel organization.
Sections for travel details, meeting times, and contacts.
Streamlined layout for executive use.
If you’re looking for more templates, head on over to the WPS Template Store, where you’ll find a catalogue filled with designs, each tailored to address different needs. You can find templates for planning solo getaways, a conference trip, a getaway wedding, a mountaineering adventure, and so much more, and the best part is that you can download any and all of them directly in the software, edit them to your liking, and print them out for use. If you don’t find a design that suits you, don’t worry, just download a design in .doc/docx, .xls, or .pdf format and open it using WPS Writer, WPS Spreadsheets, or WPS PDF and fill out the necessary information. With WPS Office, the world is your proverbial travel itinerary oyster.
How to Edit Itinerary Format Template in WPS
Now that you’ve picked out your favorite template, you can use WPS Office to edit it quickly and easily. There is absolutely no learning curve; anyone can do it in a few simple steps. Here is how you can edit the itinerary format examples to fit your trip’s schedule.
How to Edit Itinerary in Word
If you prefer to edit your itinerary in Word format, the process is very simple. I’ll walk you through how to edit your itinerary details in WPS Word step by step.
Step 1: Firstly, open WPS Office on your computer and select New.
Step 2: In the search bar, type “itinerary” to search the templates. Select the one you prefer to download it and start editing.
Step 3: Edit your itinerary template however you like. You can change up the details, add different dates, and customize the remarks to make it your own.
Step 4: Once you’ve finished editing, press the File button in the top-right corner and then hit Save As.
Step 5: Change the File Type to PDF and press Save.
If you want to share the newly edited template directly through a link, it’s very simple as well. Simply follow the steps I’ll be showing you below.
Step 1: In the top-right corner of your screen, you’ll see a Share button. Press it.
Step 2: Edit the viewer permissions and then press Copy Link. You will now have a newly generated online link in your clipboard, ready to be shared.
How to Edit Itinerary in Excel
For those wanting more control over their data and advanced tools, Excel might be a better choice. I’ll walk you through the process of editing your itinerary details in Excel myself.
Step 1: Open the WPS homepage and press Sheets, then click Create from template to get started.
Step 2: In the search bar, type “itinerary” to search the templates. Select the one you prefer to download and start editing.
Step 3: Edit the itinerary template according to your details to make it your own. Add the proper budget details, timings, and dates.
Step 4: Once you’ve finished editing, press the File button in the top-right corner and then hit Save As.
Step 5: Change the File Type to PDF and press Save.
How to Edit Itinerary in PDF
PDF might be a more compact format for your itinerary documents, and you can easily edit them using WPS Office. I’ll walk you through each step of the process so you don’t have to deal with any kind of confusion.
Step 1: Download the template you want to use as PDF and open it using WPS Office.
Step 2: Change the itinerary details to match your own. You can customize the font, text size, and even the color scheme.
Step 3: Once you’ve finished editing, press the File button in the top-right corner and then hit Save As.
Step 4: Select the folder you want your PDF downloaded in, then press Save.
Free and Comprehensive Office Suite with Editable Itinerary Templates
You no longer have to look up how to create itinerary formats because not only does WPS Template Store provide you with a stock full of samples to choose from, but you can also edit all of them as well as any template you’ve downloaded off the internet using WPS Office in a matter of minutes and honestly I cannot recommend it enough. It is a super lightweight software that does everything Microsoft or Google can do, but does it much faster and for absolutely free.
You get the full functionality of all the Suite tools without having to spend a dime but not only that, you can use it on any device, any place, at any time, with or without an internet connection, because it is multiplatform compatible and gives its users offline access. I have used WPS Office for all my itinerary needs whenever I’ve gone for business trips or had to make last-minute schedules to go to a conference, and it never disappoints because I can have a complete, detailed, easy-to-edit, and easy-to-navigate itinerary ready within minutes. I’ve made schedules on my way to the airport, and it has always kept me on track during all my travels.
Pros
Gives you access to thousands of free, professionally designed templates.
Lets you edit templates directly within WPS Office.
Templates are made by professionals and regularly updated.
Works across desktop and mobile for easy access anywhere.
Compatible with Microsoft Office file formats.
Syncs with WPS Cloud, Google Drive, Dropbox, and OneDrive.
Lightweight and fast to install.
Includes password protection and encryption for sensitive files.
Features
Free download and free to use: WPS does not have a license fee or subscription; it is a completely free tool that you can use as a free alternative to any Office Suite.
Supports Word, Excel, and PDF: Allows you to download and edit templates in Word, Excel, and PDF.
Comes with a powerful PDF toolkit: Allows you to edit, combine, and format PDFs with ease.
Access hundreds of built-in templates: WPS Template Store makes free templates available for all kinds of uses.
Use AI tools for writing and formatting: AI-assisted writing tools make writing, creating, and formatting documents a breeze.
Collaborate in real time/Shareable editing: With a shareable link, you can have others contribute to your itineraries remotely.
Export to PDF or share via cloud: Exporting as PDF lets the format remain the same across all platforms, and sharing via cloud lets you save space on your device.
Use across devices safely and smoothly: WPS is compatible with Mac, Windows, Android, iOS, and Web
Supports Online Documents: You can access and edit documents without having to save any of them to your computer and taking up unnecessary space.
FAQs
1. What types of itineraries can I create with a template?
Itinerary templates are versatile and can be used for various purposes, including travel itineraries for vacations, business trips, or road trips. Event itineraries, such as for conferences, weddings, festivals, and meetings. Daily/Weekly schedules for personal or professional appointments. And tour Itineraries for group tours or guided experiences.
2. Can I include a map or directions in an itinerary template?
Yes, many digital itinerary templates allow you to embed links to maps (like Google Maps) or even directly insert simple map images. For more complex travel, you might include brief text directions. WPS Office, especially if using a spreadsheet or presentation format, allows for easy insertion of links and images.
3. How do I make my itinerary easy to share with others?
After creating your itinerary using a template (e.g., in WPS Office), you can share it by exporting as PDF, sharing as a cloud document, emailing the file, or printing physical copies for in-person distribution.
4. Can I collaborate with someone on my itinerary?
Yes. WPS allows real-time editing with a shared document link, but when doing so, make sure you give them access to edit the document, which is a setting you’ll have to adjust when creating the link.
5. Are itinerary templates mobile-friendly?
Absolutely, in fact it’s much better to have a digital copy on your phone because that is something you carry with you at all times. WPS mobile apps allow you to view and edit templates on the go.
6. Can I customize colors and styles?
Yes. You can add personal touches like images, stickers, or alter colors because templates in Word and Excel formats are fully customizable in WPS.
