How to Add Watermarks in Excel using WPS Office (Text & Image)

November 3, 2023 1.4K views

Watermarks are a valuable addition to your Excel documents, serving various purposes, from branding to security. In this guide, we'll explore how to effortlessly add both text and image watermarks using WPS Office, a compatible and user-friendly alternative to Microsoft Excel. Let's delve into the world of watermarks and enhance your document management with ease.

Part 1: How to Add Text Watermarks in Excel in WPS Office

Step 1: Begin by opening your worksheet in WPS Spreadsheet.

Step 2: Navigate to the "Insert" menu, then select "WordArt."

Select wordart

Step 3: Choose a WordArt style that suits your preferences.

select style

Step 4: Enter the text or content you wish to use as the watermark.

enter text

Step 5: To format the WordArt, right-click on it and choose "Format Object" from the drop-down menu. Alternatively, you can click on "Settings" under the Text tool and select "Format Object."

select forrmat object

Step 6: In the Formatting options located on the right side of the Spreadsheets, find "EFFECTS" and select "SHADOWS." Adjust the color and transparency settings for the shadows.


Step 7: Your watermark is now inserted. You can preview its effect on your worksheet by going to "Print" and selecting "Print Preview."


I found adding text watermarks in Excel using WPS Office to be straightforward and effective. The customization options allowed me to create professional-looking documents. It's a useful method for protecting and personalizing your spreadsheets.

Part 2: How to Add Image Watermarks in Excel in WPS Office

Step 1: Start by opening your worksheet in WPS Spreadsheet.

Step 2: Navigate to the "Page Layout" menu and select "Print Header and Footer."

Step 3: Opt for "Custom Header" in the dialog box.

select custom header

Step 4: In the secondary pop-up window, choose whether to place the header on the Left, Center, or Right.

Select position

Step 5: Click on the "Insert Picture" icon.

click insert

Step 6: After inserting the picture you've prepared, utilize the "Reset Picture" button.

reset picture

Step 7: In the pop-up window, under the Picture tab, select "Washout" in the Color box. You can also adjust Color, Brightness, and Contrast.

select wash out

Step 8: To preview the effect, proceed to "Print Preview."

Part 3: Benefits of Using WPS Office to Add Watermark

When it comes to adding watermarks in Excel using WPS Office, there are several noteworthy benefits:

  1. Direct Excel to PDF Conversion: WPS Office simplifies the process of converting Excel documents to PDF format. This feature streamlines sharing and distribution, making it an efficient tool for document management.

  2. Professional Models: WPS Office offers access to professional templates and layouts. These can enhance the visual appeal of your documents, including those with watermarks, giving them a polished and sophisticated appearance.

  3. Compatibility with Excel: WPS Office seamlessly integrates with Excel, ensuring that you can easily work on your spreadsheets while enjoying the benefits of watermarking. It preserves compatibility, making it a suitable choice for Excel users.

  4. Common Benefits of WPS Office: In addition to watermarking, WPS Office provides a wide range of features and tools, including document editing, collaboration, and cloud integration. It's an all-in-one office suite, offering convenience and versatility.

By using WPS Office, you not only benefit from watermarking capabilities but also gain access to a comprehensive set of tools that enhance your overall document management and collaboration experience.

I've found that the direct Excel to PDF conversion feature in WPS Office is particularly useful for sharing watermarked documents

Part 4: How to Download WPS Office for Free

Step 1: Visit the WPS Office website.

Step 2: Click on the "Free Download" button.

Step 3: The download will commence automatically.

Step 4: After the download is finished, open the downloaded file and follow the installation instructions to complete the process.


How to remove watermarks in Excel spreadsheet in WPS Office?

To remove watermarks in WPS Office, go to the "Insert" tab, click on "Header & Footer," select "None" in the header box, and then confirm by clicking "OK" or "Close Header/Footer."

How do I add a watermark to a WPS PDF?

To add a watermark in WPS Office, launch the application, choose "Picture Watermark," insert the desired picture, adjust settings for zoom and alignment, and apply the watermark by clicking "OK."


In conclusion, this comprehensive guide has showcased how WPS Office streamlines the addition of text and image watermarks in Excel, offering a user-friendly and efficient solution. It emphasizes the software's compatibility with Excel, the multitude of benefits it provides, and its overall user-friendliness.

From direct Excel to PDF conversion to professional templates, WPS Office proves to be a compelling choice for document management and collaborative tasks, outshining some of its counterparts. With its versatile features and seamless integration, it stands as an excellent alternative, particularly for users seeking a smoother and more accessible experience compared to Microsoft Office.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.