How to Compress a Powerpoint on Mac A Comprehensive Guide

August 9, 2023 4.4K views

If you're using a Mac and facing challenges with large PowerPoint files, this article is for you. Compressing a PowerPoint presentation can significantly reduce the file size, making it easier to share and store. In this comprehensive guide, we'll walk you through the process of compressing a PowerPoint on Mac and introduce you to the perfect software for all your office needs.

Part 1. Why Should Compress a PowerPoint

Compressing a PowerPoint presentation offers numerous benefits that enhance your experience with the file. Let's explore some of the key advantages of compressing PowerPoint presentations:

  • To make it easier to share. If you need to send your presentation to someone via email or another file-sharing service, a smaller file size will make it easier to send and download.

  • To improve performance. A smaller file size can also improve the performance of your presentation, especially if it contains a lot of images or videos.

  • To save space on your computer. If you have a lot of PowerPoint presentations, compressing them can help you save space on your computer's hard drive.

  • To make it easier to edit. If you need to make changes to your presentation, a smaller file size will make it easier to open and save the file.

Part 2. Compress a PowerPoint on Mac.

Welcome to Part 2 of our tutorial on how to compress a PowerPoint on Mac! In this section, we'll show you the straightforward steps to reduce the file size of your PowerPoint presentations without compromising their quality. Let's get started and make your PowerPoint files smaller and easier to share!

#1.Using the Built-in PowerPoint Tool

If you're using a Mac and have Microsoft PowerPoint installed, you can easily compress your presentations using the built-in compression feature. Follow these steps to get started:

Step 1. Open your PowerPoint presentation.

Step 2. Click on the "File" menu in the top-left corner.

Step 3. Choose "Reduce File Size" from the menu.

Step 4. Select the desired compression option (e.g., "Best for Sending in Email" or "Best for Viewing on Screen").

Step 5. Click "OK" to compress the pictures and reduce the file size.

Step 6. Save the compressed presentation.

#2.Using a Third-Party Compression App

If you prefer using third-party applications to compress your PowerPoint presentations on Mac, there are various options available. Here, we'll guide you through using two popular compression apps: Smallpdf and Zamzar.

1. smallpdf

Smallpdf, a user-friendly third-party compression app, allows you to quickly compress PowerPoint presentations on Mac. Just upload your file, let Smallpdf work its magic, and download the optimized presentation, ready for easy sharing and viewing.

Step 1. Go to Smallpdf's website:

Step 2. Drag and drop your PowerPoint file onto the web page.

Step 3. Wait for the compression to finish.

Step 4. Click "Download" to save the compressed presentation.

2. zamzar

Zamzar is another easy-to-use option for compressing PowerPoint presentations on Mac. Upload your file, select the desired output format, and let Zamzar handle the compression process, resulting in a smaller file size for effortless sharing and management.

Step 1. Visit Zamzar's compression page:

Step 2. Upload your PowerPoint file.

Step 3. Select the output format (PPT or PPTX).

Step 4. Click "Convert Now" to compress the presentation.

Step 5. Download the compressed file.

With these two methods at your disposal, you can easily compress your PowerPoint presentations on your Mac and enjoy smaller file sizes without compromising on content quality. Choose the method that best suits your needs and get ready to share your presentations effortlessly!



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Part 3: How to Edit Microsoft Office Word, Excel, Powerpoint for Free?

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Steps to Edit Word/Excel/PowerPoint in WPS Office:

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Step 3. Edit the document using WPS Office's intuitive tools.

Step 4. Save your changes in the desired format (e.g., .docx, .xlsx, .pptx).

Step 5. Export or share the edited document easily.

With WPS Office, you can unleash your creativity and productivity without any cost. Its seamless compatibility with Microsoft Office files makes it a perfect choice for hassle-free editing on both Windows and Mac platforms.

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1. Does compressing a file save space?

Yes, compressing a file saves space. When you compress a file, it becomes smaller in size, which means it takes up less storage space on your device or computer. This is useful for managing large files and freeing up storage capacity.

2. Can I compress pictures in PowerPoint on iPad?

Yes, you can compress pictures in PowerPoint on an iPad. Microsoft PowerPoint for iPad offers a built-in feature that allows you to compress pictures within your presentation to reduce the file size. This is helpful when you want to share the presentation via email or other means where file size matters.

3. Is WPS Office compatible with Windows and Mac?

Yes, WPS Office is compatible with both Windows and Mac operating systems. WPS Office offers versions for Windows and macOS, allowing users to seamlessly use the software on either platform. Whether you are using a Windows PC or a Mac computer, you can download and install WPS Office to create, edit, and save Word, Excel, and PowerPoint files.

4. Can I compress a PowerPoint presentation without losing image quality?

Yes, you can compress a PowerPoint presentation without losing image quality. Choose compression settings that strike a balance between reducing file size and maintaining clear images. This way, you can have a smaller file size without compromising the visual quality of your presentation.


In conclusion, compressing a PowerPoint on Mac is essential for optimizing file size, improving performance, and ensuring compatibility. We've covered two methods to achieve this: using the built-in tool and third-party apps. Additionally, WPS Office offers a powerful, free solution for editing Word, Excel, and PowerPoint files on both Mac and Windows platforms. Enjoy the benefits of WPS Office for all your office needs.

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.