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How to Convert PowerPoint to Keynote: Step-by-Step Guide

January 9, 2024 3.2K views

Are you one of those who use PowerPoint as the official standard presentation software? People who work exclusively with Windows software do praise PowerPoint. But for the Apple users, the case is very different.

Keynote is the go-to presentation app for Apple users. Knowing how to convert PowerPoint to Keynote is necessary in a world where Windows and Apple users must cohabit. After all, can you avoid working with other PowerPoint users?

In this latest post, we will learn how to convert PowerPoint to Keynote on Mac, iPad, and Windows. We will also teach you how to convert PowerPoint to Keynote online with the help of third-party tools.

Let’s get into this!

How to Convert PowerPoint to Keynote

Below is all the information you need to learn to convert PowerPoint to Keynote using various devices:

1.On Mac

Switching between the two is a snap if you know how to convert PowerPoint presentations to Keynote format. We are here to assist with an easy-to-follow guide for Mac users:

Step 1: Launch Keynote on your Mac

Step 2: Click on ‘File’ and select ‘Open’ from the drop-down menu. The file will launch in Keynote.

Step 3: After opening the presentation, you will see some warnings. You must make changes to handle the warnings. This is because Keynote and PowerPoint have quite distinct interfaces and functions.

Step 4: Substitute fonts that are not present in Mac. Click ‘Replace Fonts’ and choose the appropriate replacement from the drop-down menu.

Step 5: Next, you need to check charts and graphs. You should make a new graph in Keynote, as PPTx files containing charts will not convert easily.

Step 6: Lastly, take a general review and make the appropriate adjustments. Ensure you did not miss any warning alerts and that your presentation is neat. Thoroughly check each slide.

2.On Windows

Here is how to convert PowerPoint to Keynote in Windows:

Step 1: Go to Apple's iCloud website and log in with your Apple ID.

Step 2: To access the Keynote web application, simply click the Keynote icon.

Step 3:Navigate to your iCloud storage, find the presentation you wish to convert, and click 'More.'

Step 4: Pick ‘Download a Copy…’ from the drop-down menu.

Step 5: Choose the PowerPoint option to choose PowerPoint as the type of file you want to download.

3.On Ipad

An iPad user cannot open PowerPoint files directly, but converting PowerPoint to Keynote can help. It only takes a few steps:

Step 1: Start by sending yourself the presentation via email.

Step 2: Click "Open In" from the attachment menu and open the file. Make sure you select Keynote to open the PPT file.

Step 3: You must adjust the presentation as the two software work differently.

Step 4: Check the presentation before you save it.

How to Convert PowerPoint to Keynote with Third-Party Tools

If you are fond of third-party tools to convert PowerPoint to Keynote online, here are the top 2 examples you can use:

1.Use ZAMZAR

If you're using Windows, converting a PowerPoint presentation to Keynote is easy with the help of an online file conversion tool. Because no other trustworthy file converters offered PPTX to KEY conversions, we picked ZamZar. This service has been active for nearly 15 years, and the other primary reason to choose it was its reliability.

Here is how you can use ZamZar to convert PPT to Keynote in Windows:

Step 1: Launch ZamZar in your browser of choice.

Step 2: Click the ‘Add Files’ option and then navigate to the PowerPoint presentation you wish to convert. The maximum size of the file should be less than 50MB.

Step 3: Select ‘KEY’ as the output format and press the ‘Convert’ button.

Step 4: Please be patient while ZamZar processes the file conversion. Next, click ‘Download’ to save the presentation file on your computer.

Important Key Points:

  • Be mindful of privacy issues first. Avoid this strategy if the presentation contains sensitive data because you need to know where it will end up.

  • Keep an eye on the formatting issues. For example, the fonts in converted KEY files may differ from those in original PPTX/PPT files.

2.Use iCloud Keynote

Online iCloud Keynote is capable of converting PPTX files to KEY. This doesn't require an iPhone, iPad, or Mac. Here is how to do it:

Step 1: Sign in to iCloud.

Step 2: Launch Keynote from the launchpad.

Step 3: Upload the PPTX or PPT files present on your PC. You can upload many files at once.

Step 4: Double-click the uploaded file to allow iCloud Keynote to process and open it.

Step 5: Once the file is open, check and correct formatting and other errors like missing fonts.

Step 6: After editing, choose Keynote Tools, then Download a Copy. Ensure to select Keynote as the primary format.

How to Download Keynote?

Apple's Keynote app is widely regarded as the industry's most sophisticated device presentation tool. Sadly, it is not available on any other device besides Apple's.

For Windows users, viewing or altering Keynote files is a task that is often a challenge. You need access to an Apple device (iPad or iPhone) to complete this task. Apple provides a simple solution despite Keynote's lack of official Windows support.

Here is our brief step-by-step guide that will teach you how to download Keynote to convert PowerPoint to Keynote for better efficiency:

1.Create New Keynote Presentations

Sign up for iCloud with a new Apple ID. This lets you use Keynote on Windows. After logging in and choosing Keynote, you will be provided helpful tips for the online tool for a better understanding.

2.Upload & Edit Keynote Files

Simply dragging a file to the browser will start the uploading process. Your file will be uploaded and available for online editing when you click it. When the document is ready, you can make changes to it right in the browser window on your computer. You can carry out the fundamental editing functions using the top toolbar.

3.Save & Download Keynote Files

Presentations created in Keynote can be printed, downloaded, shared with others, and presented online. Anyone with an iCloud account can use Keynote, even if they don't have the app or an Apple device.

Best Alternative——WPS Office

PowerPoint and Keynote contain several tools that help you provide an attractive presentation. However, you may use all-in-one office software to make it even more memorable.

The right tool will improve your presentation in a few stunning ways, such as offering strong compatibility with standard document formats. WPS may help you structure your presentation better, making converting them more manageable, which offers a free PowerPoint application.

For this reason, you should use WPS, a complete office solution, to improve the presentation's overall appearance.

How useful is it? Some incredible options that you can try out are listed below:

  • Zero transition cost

  • Simple interface

  • Best PDF viewer

  • Seamless collaboration

  • Easy document sharing

  • Stable performance

In a nutshell, WPS Office is trustworthy, readily available, and simple to use. It does what we need it to do and has all the features you'd expect from an Office suite. Most of the content is free, but the premium upgrade is worth the price!

FAQs

1. Can I convert Keynote presentations back to PowerPoint format?

Yes, you can. Here is how to do it:

Step 1: Startup Keynote and open your presentation.

Step 2: Click ‘File’ in the app's main menu.

Step 3: Choose Export To > PowerPoint > Next

Step 4: Rename the file in the Save As dialog box (if required).

Step 5: In the ‘Where’ field, choose where to save your file and click ‘Export’

Step 6: If you right-click the file and select ‘Get Info,’ you can verify that the conversion succeeded.

Step 7: Ensure it says ‘Microsoft PowerPoint Document’ in the Kind field of the General section.

2. How to Convert PDF to Keynote Online Free?

You can save time by not having to retype your PDF files if you use them in a Keynote online. Here's how to accomplish that goal:

Step 1: Go to any free PDF to Keynote converter (like CleverPDF)

Step 2: Launch the application, navigate to Converter, then drop your PDF documents into the main window.

Step 3: Set the pages you wish to convert and choose Keynote as the output format.

Step 4: To convert PDF to Keynote, select an output folder and click Convert.

Step 5: The final Keynote file will be in the output folder.

3. How do I convert Word to Keynote?

You cannot perform this task as Keynote does not support imports of Word files. You will need to copy and paste the text manually in the following manner:

Step 1: Select the text you wish to copy in Word, then go to Edit > Copy.

Step 2: To paste in Keynote, click anywhere on the desktop, then click Edit > Paste.

Summary

As you can see, converting from PowerPoint to Keynote is a quick and easy task. All you need to do is follow the above guide according to your device. You will see a slight difference for each iPad, Mac, and Windows.

It all starts with downloading the iCloud Keynote app. Hence, we mentioned the downloading steps for our readers. We hope you find it helpful and accessible.

Lastly, don't be shy about using WPS Office as an alternative to your regular presentation software. No matter your computer's software, you can express yourself however you like.

WPS knows how to unleash your creativity with intact professionalism!


15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.